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HomeMy WebLinkAbout~Master - Waiving Purchasing Policies and Approving a Sole-Source Contract for Ladder Truck 3 Refurbishment RESOLUTION NO. 21-604 RESOLUTION WAIVING PURCHASING POLICIES AND APPROVING A SOLE SOURCE CONTRACT FOR LADDER TRUCK 3 REFURBISHMENT FOR THE CITY OF AMES,IOWA WHEREAS, fire apparatus are essential for structural firefighting, and with excellent maintenance, front-line fire apparatus are able to be used for a maximum of 15 years; and, WHEREAS, after that time,the City's goal is to place the apparatus into a reserve status for an additional 10-15 years; and, WHEREAS,the City maintains one front line ladder truck,Truck 3,which is nearly 20 years of age, and Ladder Truck 3 is the City's only aerial firefighting apparatus; and, WHEREAS,in January 2021,the City Council awarded a Contract to Reliant Fire Apparatus, Inc. (Pierce) for the purchase of a new ladder truck at a cost of$1,152,825; and, WHEREAS, the new ladder truck is expected sometime in early Spring 2022 and upon placing the new ladder truck into service,the current Ladder Truck 3,will be refurbished and used as a reserve unit, as identified in the City's Capital Improvement Plan (CIP); and, WHEREAS,an amount of$125,000 has been programmed in the CIP for this refurbishment; and, WHEREAS, the refurbishment work will include pump overhaul, valve and gauge replacement, suspension replacement, new LED lights, replacements of electrical data cables, replacement of ladder cables and pulleys,hydraulic cylinder rebuild,and testing and certification of both the ladder and pump; and, WHEREAS,refurbishing the truck and having it as a reserve unit will mitigate the need for assistance from neighboring communities for unit standyby when a ladder truck is out of service,and will provide the City with two fully equipped and capable ladder trucks that can provide elevated rescue and water application; and, WHEREAS,the current ladder truck was built by and purchased from Pierce Manufacturing, which when investigating refurbishment possibilities, it was noted that some of the components including the aerial device can only be refurbished by Pierce; and, WHEREAS,Fleet Services and the Fire Department determined that having one vendor work on the entire refurbishment would lead to a better value and would make sure that all the components work without conflict; and, WHEREAS, since Pierce is the only vendor than can work on the major aerial device, staff is asking for a sole source contract with Pierce. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the waiver of the City's Purchasing Policies and a sole source contract with Reliant Fire Apparatus, Inc., (Pierce) of Slinger, Wisconsin, for Ladder Truck 3 Refurbishment is hereby approved. ADOPTED THIS 14`h day of December, 2021. Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Gartin Seconded by: Beatty-Hansen Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 14r' day of December, 2021.