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HomeMy WebLinkAbout~Master - Authorizing Staff to Reimburse Ames International Orchestra Festival Assocation (AIOFA) RESOLUTION NO. 21-558 RESOLUTION AUTHORIZING STAFF TO REIMBURSE THE AMES INTERNATIONAL ORCHESTRA FESTIVAL ASSOCIATION(AIOFA) FROM THE LOCAL OPTION SALES TAX FUND BALANCE FOR A CLAIM UNDER ITS FY 2020/21 COTA ANNUAL GRANT FOR THE CITY OF AMES, IOWA WHEREAS, the Ames International Orchestra Festival Association(AIOFA)was allocated $9,900 in funding through the FY 2020/21 Commission on the Arts (COTA) Annual Grant funding process; and, WHEREAS, a Contract was signed between the City and AIOFA,which expired on June 30, 2021,and AIOFA had completed the activities required to receive payment under the Grant Contract; and, WHEREAS, AIOFA representatives submitted a final report to the City Manager's Office at the conclusion of the fiscal year as required by the Grant Contract,but did not submit any requests for reimbursement to the Finance Department prior to the conclusion of the grant period; and, WHEREAS, the $9,900 in allocated funding was not drawn down and was retained in the Local Options Sales Tax Fund; and, WHEREAS, on November 1, 2021, City staff received a letter from AIOFA, indicating that an oversight resulted in the reimbursement request not being submitted prior to the conclusion of the Grant Contract term; because the Contract term was already concluded, City Council approval is required to release funds from the Local Option Sales Tax Fund balance to the agency. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the reimbursement of$9,900 from the Local Option Sales Tax Fund balance to the Ames International Orchestra Festival Association (AIOFA) for a claim under its FY 2020/21 COTA Annual Grant is hereby approved. ADOPTED THIS 9'day of November, 2021. Diane . Voss, City Clerk John A. Haila, Mayor Introduced by: Corrieri Seconded by: Betcher Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 9`" day of November, 2021.