HomeMy WebLinkAbout~Master - Awarding Contract to Gillig Corporation for the Purchase of Eight New 40-Foot Heavy Duty Diesel Buses for CyRide RESOLUTION NO. 21-462
RESOLUTION AWARDING CONTRACT TO GILLIG CORPORATION FOR THE
PURCHASE OF EIGHT NEW 40-FOOT HEAVY-DUTY DIESEL BUSES FOR CYRIDE
FOR THE CITY OF AMES, IOWA
WHEREAS, CyRide has been awarded funding through both discretionary and formula
grants for eight new 40-foot heavy-duty diesel buses, and together these grants will cover 97% of
the acquisition; and,
WHEREAS,the funding sources will be:Iowa DOT Contract for 5339 Discretionary Funding
(82.7%) $3,395,156, Iowa DOT Contract for 5307 CMAQ Funding (2.1%) $87,963, 2021 Iowa's
Volkswagen(VW) Settlement Grant(12.2%) $500,000, and Local Funding(3.0%) $121,138 for a
total of$4,104,257; and,
WHEREAS, due to the uncertainty of receiving funding from the VW Settlement, CyRide
included local funding in the FY 2022 Capital Improvements Plan(CIP)in the amount of$229,894
for the purchase of three 40-foot heavy duty diesel buses; and,
WHEREAS, in the FY 2023 CIP, five additional buses were identified for purchase with
planned local match amount of$391,244; and,
WHEREAS, CyRide was awarded$500,000 in the VW Settlement funding and these funds
must be requested in one lump sum and the full utilization of the VW grant funding reduces the local
match from$621,138 to $121,128 and allows CyRide to purchase all eight buses in FY 2022; and,
WHEREAS,the Iowa Department of Transportation completed a statewide heavy duty bus
bid in the fall of 2018,which is valid through October 31,2021, and transit agencies in the State of
Iowa can use the resulting contract to purchase buses, saving agencies administrative time and
money; and,
WHEREAS,after evaluating purchasing options available through the Iowa DOT Contract,
CyRide has determined that buses produced by Gillig Corporation of Livermore, California will
provide the best overall value to CyRide; and,
WHEREAS, the bus manufacturer had completed preliminary pricing for the vehicles and
the estimated price per bus from Gillig has been quoted at $470,606 each, for a total cost of
approximately$3,764,848; and,
WHEREAS, the purchase of additional technologies like automatic vehicle location,
automatic vehicle annunciators and automatic passenger counters are still being considered for these
buses and will be maintained within the overall project budget; and,
WHEREAS, CyRide will continue to refine the bus specifications until approximately six
months before the vehicles are built, at which point the manufacturer will provide updated pricing;
and,
WHEREAS, since the vehicle pricing is not finalized until late in the process, staff is
requesting approval of award to Gillig Corporation of Livermore, California, at the not-to-exceed
grant amount of $4,104,257, and the delivery date of the buses would be approximately 18-20
months from the date the purchase order is issued; and,
WHEREAS,the Transit Board of Trustees approved the award of the contract at its August
11, 2021, meeting.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the award of a contract to Gillig Corporation of Livermore,California,for the purchase of eight
new 40-foot heavy-duty diesel buses for CyRide in the not to exceed amount of$4,104,257 is hereby
approved.
ADOPTED THIS 24th day of August, 2021.
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Corrieri
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 24' day of August, 2021.