HomeMy WebLinkAbout~Master - Awarding Contract for Transormer Oil Reconditioning and Repair RESOLUTION NO. 21-384
RESOLUTION AWARDING A CONTRACT FOR
TRANSFORMER OIL RECONDITIONING AND REPAIR
FOR THE CITY OF AMES,IOWA
WHEREAS,this bid was for oil reconditioning and repair for a transformer for the Electric
Services Department; and,
WHEREAS,this work needs to be completed as oil testing has revealed that there is elevated
moisture in the oil; and,
WHEREAS, normally, an inhibitor is added to the transformer oil to keep moisture out;
however, the testing revealed that the inhibitor is gone; and,
WHEREAS, moisture in the transformer will lead to deterioration, which could lead to
catastrophic failure; and,
WHEREAS,there is also oil migrating between the main tank and the Load-Tap changer tank
that needs to be addressed; and,
WHEREAS,this project is time sensitive because the transformer is required to supply power
to Unit#7 for start-up, and the Electric Department is striving to complete the Unit 8 start-up prior
to the July 23, 2021, to meet MISO deadlines; and,
WHEREAS, on June 11, 2021, a Request for Quotations (RFQ)was issued to 103 vendors
for oil reconditioning and repair of the transformer; and,
WHEREAS, on June 18, 2021, two bids were received and staff reviewed the bids and
concluded that the apparent low bid submitted by Energy Solutions, was unacceptable; and,
WHEREAS, the quote from Maxima included removing all the oil, reconditioning it, and
pulling a vacuum to draw out all the moisture; and,
WHEREAS,between FY 2020/21 available funding and FY 2021/22 budgeted funding for
Electric Substation Maintenance equipment repair,there is$78,681 in total available funding for this
project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the award of a Contract to Maxima, of Shawnee Mission, Kansas, for transformer oil
reconditioning and repair in accordance with the bid in the amount of$56,335.50(inclusive of Iowa
sales tax) is hereby approved.
ADOPTED THIS 24`' day of June, 2021.
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Junck
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 24t'day of June, 2021.