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HomeMy WebLinkAbout~Master - Approving a Single-Source Procurement of an Indpendent Evaluation of the Automatic Passenger Counter Units Project with Nelson/Nygaard RESOLUTION NO. 21-364 RESOLUTION APPROVING A SINGLE-SOURCE PROCUREMENT OF AN INDEPENDENT EVALUATION OF THE AUTOMATIC PASSENGER COUNTER UNITS PROJECT WITH NELSON/NYGAARD FOR THE CITY OF AMES,IOWA WHEREAS,over the past year,the Transit Board approved submitting applications for two sources of federal funding to deploy Automatic Passenger Counters (APCs) in CyRide's large bus fleet; and, WHEREAS, in January 2021, CyRide received$450,000 in federal Section 5312 Research Grant funding toward deploying APCs, supporting the installation of approximately 74 units; and, WHEREAS, in March 2021,CyRide was awarded an additional$19,037 in federal funding through the Iowa Developmental Disabilities Council (IDDC)to equip the remaining four units in the large bus fleet; and, WHEREAS, for the Research Grant, CyRide is required to conduct an independent evaluation of the project as part of the overall scope; however,the IDDC grant must be utilized by the end of September 30,2021,and the evaluation will require a longer timeframe to complete;and, WHEREAS,the independent evaluation of the additional four APCs is planned to be funded with local dollars in order to meet the September deadline; and, WHEREAS, local funding for this grant was included in the FY 2021 Capital Improvement Plan and the Research Grant funding will not be available until CyRide receives formal concurrence to proceed from the Federal Transit Administration(FTA),which is anticipated within the next few weeks; and, WHEREAS, as part of the effort to strengthen the Research Grant submission and increase the likelihood of an award, CyRide identified GMV Syncromatics and Nelson/Nygaard as project partners for the APC project; and, WHEREAS,CyRide has worked previously with Nelson/Nygaard,which helped design the current transit system; and, WHEREAS,Nelson/Nygaard would conduct the required independent project evaluation as required by the grant; and, WHEREAS,the Research Grant funding is also contingent on award of contract to the name proj ect partners as the Grant was evaluated by the FTA based on these named entities,collaboration strategies,a nd commitment of the partners within the application; and, WHEREAS,after consultation with the Purchasing Division,staff recommended to proceed with the project as a single-source procurement with Nelson/Nygaard of Seattle,Washington; and, WHEREAS, the Transit Board approved award of the Contract to GMV Sycnromatic and Nelson/Nygaard at its June 17, 2021, meeting. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the single-source procurement of an independent evaluation of the project with Nelson/Nygaard of Seattle,Washington,for$43,602,subject to concurrence from the Federal Transit Administration is hereby approved. ADOPTED THIS 22nd day of June, 2021. Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Corrieri Seconded by: Junck Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 22nd day of June, 2021.