HomeMy WebLinkAbout~Master - Renewal of Contract for Purchase of Electric Services Transformers RESOLUTION NO.21-267
RESOLUTION APPROVING RENEWAL OF CONTRACT FOR PURCHASE OF ELECTRIC
SERVICES TRANSFORMERS
FOR THE CITY OF AMES
WHEREAS,this contract is for the purchase of transformers necessary to meet the anticipated needs
of the Electric Services Department; and,
WHEREAS,these transformers are kept on hand in order to ensure availability,which will enable staff
to replace failed transformers quickly;typically,these transformers are used to provide service for commercial
and residential applications; and,
WHEREAS,it is also necessary to meet the anticipated needs of the Electric Services Department for
new service and maintenance activities;transformers would be purchased by the City as requested on a quarterly
or as-needed basis as this provides the City with inventory management flexibility and also helps to reduce the
need for extensive storage space; and,
WHEREAS, on April 1,2021,an Invitation to Bid(ITB)document was issued to 75 companies,and
on April 22, 2021, four bids were received; and,
WHEREAS,bids were evaluated by item on the basis of cost,load loss,and estimated quantities,and
delivery; and,
WHEREAS,delivery time was evaluated as it is critical to prevent a disruption in service and Border
States offered delivery time of 28-32 weeks for padmount transformers and 26-30 weeks for overhead
transformers;however RESCO offered a delivery time for padmount transformers of 18-20 weeks and overhead
transformers in 14-16 weeks; and,
WHEREAS, due to the volatility of the market regarding transformer prices, RESCO offered the
possibility of contract renewals for four additional years,while Border States and Irby Utilities were unable to
offer renewal contract pricing; and,
WHEREAS,based on estimated usage from the past three years,the proposed delivery times,the option
to renew, and the characteristics of the transformers offered, staff had concluded that the bid submitted by
RESCO, of Ankeny,Iowa, is acceptable.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the
contract with RESCO of Ankeny,Iowa,for the purchase of Electric Services transformers in accordance with
unit prices bid, inclusive of sales tax, is hereby approved.
ADOPTED THIS 25'day of May,2021.
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Diane R. Voss, City Clerk John A.Haila,Mayor
Introduced by: Gartin
Seconded by: Betcher
Voting aye: Beatty-Hansen,Betcher, Corrieri, Gartin,Junck, Martin
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 25'day of May, 2021.