HomeMy WebLinkAbout~Master - Revisions to ASSET Policies and Procedures RESOLUTION NO. 21-259
RESOLUTION APPROVING REVISIONS TO ASSET POLICIES AND PROCEDURES
FOR THE CITY OF AMES,IOWA
WHEREAS,each year,the ASSET Administration Team and ASSET volunteers review the
ASSET Policies and Procedures, and changes to the Policies and Procedures are adopted once a
majority of the Funders (three of five) approve the revisions; and,
WHEREAS, revisions are recommended to address the changes in the following areas:
1. ASSET Operations (page 5): Added H - Records Retention Policy.
2. Agency Participation (page 7): Created separate sections for New Agency
Applications and All Agency Requirements so that steps are more clearly defined
between the two processes.
3. All Agency Requirements (page 7 ): Increased the annual budget threshold from
$100,000 to $250,000 for a required comparative audit.
4. Funding Process (page 8):
a. Section F -Added an Agency attendance requirement to the annual training
session.
b. Section J-Added language about funding recommendations being posted on
the website by the date stated on the ASSET calendar.
C. Section K - Added language about letters being sent to agencies and their
governing bodies regarding funding approval.
5. Appendix A (pages 11-12):
a. The section called "Criteria for Funding Eligibility" remains, but the
application form has been removed and made available on the ASSET
website. This will allow for future revisions to be made without having to
update the Policies and Procedures each time.
b. Removed transition language that allowed agencies to request re-entry into
the ASSET process in lieu of completing a New Agency Application. The
transition period ends with the FY 2022/23 budget request year.
6. Appendix B (page 13): This Appendix was originally Service Codes and those have
been removed from the ASSET Policies and Procedures but remain in the ASSET
Reference Manual. Appendix B is now the Conflict of Interest Form.
7. Appendix C (Notification of New or Expanded Service): This form has been
removed and made available on the ASSET website. This will allow for future
revisions to be made without having to update the Policies and Procedures each time.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the aforementioned revisions to the ASSET Policies and Procedures are hereby approved.
ADOPTED THIS 25`'day of May, 2021.
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Gartin
Seconded by: Betcher
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 25t'day of May, 2021.