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HomeMy WebLinkAbout~Master - Revised FY2021/22 COTA Annual Grant Awards and the Special Project Grant Reserve RESOLUTION NO. 21-240 RESOLUTION APPROVING REVISED FY 2021/22 COTA ANNUAL GRANT AWARDS AND THE SPECIAL PROJECT GRANT RESERVE FOR THE CITY OF AMES, IOWA WHEREAS,on December 4,2020,the City Council reviewed the Budget Guidelines for the FY 2021/22 budget process, and at that time the Council provided the Commission on the Arts (COTA) with the authority to allocate $193,093 to agencies and to the reserve for Special Project Grants; and, WHEREAS,COTA's recommendations were presented at the Budget Wrap-Up Process on February 9, 2021 and the recommendation included$187,535 in grant allocations to agencies and a Special Project Grant reserve of$5,558; and, WHEREAS, during that meeting, the City Council voted to increase COTA funding by $30,640 as a one-time increase for a total COTA budget for the fiscal year of$223,733, subject to receiving a memo from COTA expressing acceptance ofthe increase and outlining any concerns that they would like the Council to process; and, WHEREAS,COTA discussed the City Council's motion to increase the funding at its April 5 and May 3, 2021, meetings and one of the issues expressed by COTA members was that the proposals had originally been judged on their merits, and the allocations proposed by COTA in February reflected more funding to the stronger proposals; and, WHEREAS,raising all awards up to the agencies'requested amounts nullifies that evaluation process; and, WHEREAS, as an alternative to increasing each award to the requested amount,COTA has recommended increasing each award by 15.9%,but not to exceed the amount originally requested by each agency; and, WHEREAS, the 15.9% figure is the amount of increase the City Council provided in February over the original budget authority provided in December 2020; and, WHEREAS, the proposal is intended to have several effects; 1) It is increases the funding for each agency; 2) It allows for COTA's evaluation of the merits of each proposal to still have an effect; and 3) It allows for additional funds to be put into a larger reserve for special projects; and, WHEREAS, if approved by the City Council, contracts would be prepared and sent to each agency and each contract would indicate that the award funding consists of a COTA-recommended amount and a"One-Time COVID Supplement" amount; and, WHEREAS, in future budget analyses for the City Council and COTA, City staff will use the original COTA-recommended amounts to indicate the historical funding amounts received by each agency. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the revised FY 2021/22 COTA Annual Grant awards and the Special Project Grant reserves are hereby aprpoved. ADOPTED THIS 11`'' day of May, 2021. �a Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Martin Seconded by: Beatty-Hansen Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 1 I'day of May, 2021.