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HomeMy WebLinkAbout~Master - Professional Services Agreement with GBA Systems Integrators, LLC for the Intelligent Transportation System (ITS) Traffic Network Design RESOLUTION NO. 21-083 RESOLUTION APPROVING THE PROFESSIONAL SERVICES AGREEMENT WITH GBA SYSTEMS INTEGRATORS, LLC, FOR THE INTELLIGENT TRANSPORTATION SYSTEM (ITS) TRAFFIC NETWORK DESIGN FOR THE CITY OF AMES,IOWA WHEREAS, the Intelligent Transportation System (ITS) Program of the 2020/21 Capital Improvements Program identifies the funding to design and construct "Phase 1" of a modernized city-wide traffic network; and, WHEREAS,on October 23,2020,City staff received five statements of qualifications from interested firms to determine a shortlist of qualified firms who could be eligible to submit a proposed scope and fee for Phase 1; and, WHEREAS,it should be noted that Phase 1 is a critical phase as it will set the standards and specifications for all of the remaining phases of implementation; and, WHEREAS, on December 18, 2020, staff received the top three firms draft scope and fee proposals from GBA Systems Integrators (GBASI), Bolton & Menk, and Strand Associates; and, WHEREAS, staff determined that GBA Systems Integrators, LLC, had the most complete and responsive proposal for the needs of the project, having the lowest proposed fee as well; and, WHEREAS, staff began negotiations with GBASI to finalize the scope, contract, and to refine the actual fee for the project; and, WHEREAS, an Agreement is being recommended for approval, and it should be noted that the Contract has been written to be able to extend the contract with GBASI for other phases of the traffic network with simple scope and fee addendums to the main Contract,thereby not requiring a separate selection process for each phase; and, WHEREAS,the City of Ames has been notified by the Iowa DOT that we have successfully received the ICAAP grants for the first two phases; and, WHEREAS, Phase 1 will connect City Hall to all traffic signals along South Duff Avenue, Duff Avenue, and 13t' Street over to the City's Public Works Warehouse located at 2207 Edison Street; and, WHEREAS, the design of the system will include "state of the art/practice"technologies, such as traffic adaptive features, which will automatically adjust signal timing to real-time traffic conditions; and, WHEREAS, the system will also provide a wealth of performance data to allow the City to optimize,track, and forecast transportation performance; and, WHEREAS, it should be noted that cyber security is a major focus of the project and has made this concern a priority for the consultant team to address when designing the network; and, WHEREAS, of the 144 strands of fiber that will be installed in the first two Phases,only 12 strands are anticipated to be needed for the immediate project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the Professional Services Agreement with GBA Systems Integrators,LLC,of Lenexa,Kansas, regarding the Intelligent Transportation System(ITS)Traffic Network Design in the amount not to exceed$193,740 for Phase 1 is hereby approved. ADOPTED THIS 23rd day of February, 2021. Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Gartin Seconded by: Corrieri Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 23' day of February, 2021.