HomeMy WebLinkAbout~Master - Approving Sole-Source Procurement of OEM Bulbs from MC2 RESOLUTION NO.21-065
RESOLUTION APPROVING SOLE-SOURCE PROCUREMENT OF
OEM BULBS FROM MC2 OF DES MOINES,IOWA
FOR THE CITY OF AMES,IOWA
WHEREAS,in 2011m the Discharge Permit for the Water Pollution Control Facility(WPCF)was
modified to require disinfection of the treated water prior to release back into the environment; and,
WHEREAS,the WPCF utilizes an ultraviolet(UV)disinfection technology and it is critical to the
treatment process and is the primary mechanism for the inactivation/destruction of pathogenic organisms
to prevent the spread of waterborne diseases to downstream users; and,
WHEREAS,the effectiveness of a UV disinfection system depends significantly on the intensity
of UV radiation; and,
WHEREAS,the primary factor affecting the intensity is the age of the bulbs;as bulbs age,the light
intensity drips off,reducing the efficiency of the disinfection process; and,
WHEREAS,the manufacturer recommends that bulbs be replaced every two years,and to split the
cost between fiscal years, staff recommends replacing half of the bulbs each year; and,
WHEREAS,in the past, staff has purchased replacement bulbs from an aftermarket manufacturer
and the bulbs performed poorly,which led to difficulties with operation of the system; and,
WHEREAS,Water and Pollution Control staff worked with the Purchasing Division to ensure this
sole-source purchase complies with the adopted Purchasing Policies; and,
WHEREAS,due to the large quantity of bulbs,staff has worked with the vendor to receive a price
quote in the amount of$50,746.26 for materials and$500 for shipping,for a total price of$51,246.26 from
MC2 of Des Moines,Iowa.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the
approval ofthe sole-source procurement of original equipment manufacturer(OEM)bulbs from MC2 of Des
Moines,Iowa, in the amount of$51,246.26 is hereby approved.
ADOPTED THIS 9t'day of February,2021.
C\Z1U� U
Diane R. Voss, City Clerk John A. Haila,Mayor
Introduced by: Junck
Seconded by: Betcher
Voting aye: Beatty-Hansen,Betcher, Corrieri, Gartin, Junck,Martin
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 9 h day of February, 2021.