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HomeMy WebLinkAbout~Master - Waiver of the City's Purchasing Policy requirement for competitive bidding and allowing sole-source procurement of OEM bulbs RESOLUTION NO.21-064 RESOLUTION APPROVING THE WAIVER OF THE CITY'S PURCHASING POLICY REQUIREMENT FOR COMPETITIVE BIDDING AND ALLOWING SOLE-SOURCE PROCUREMENT OF OEM BULBS FOR THE CITY OF AMES,IOWA WHEREAS,in 2011 in the Discharge Permit for the Water Pollution Control Facility(WPCF) was modified to require disinfection of the treated water prior to release back into the environment;and, WHEREAS,the WPCF utilizes an ultraviolet(UV)disinfection technology and it is critical to the treatment process and is the primary mechanism for the inactivation/destruction of pathogenic organisms to prevent the spread of waterborne diseases to downstream users; and, WHEREAS,the effectiveness of aUV disinfection system depends significantly on the intensity of UV radiation; and, WHEREAS,the primary factor affecting the intensity is the age of the bulbs; as bulbs age,the light intensity drips off,reducing the efficiency of the disinfection process; and, WHEREAS,the manufacturer recommends that bulbs be replaced every two years,and to split the cost between fiscal years, staff recommends replacing half of the bulbs each year; and, WHEREAS, in the past, staff has purchased replacement bulbs from an aftermarket manufacturer and the bulbs performed poorly,which led to difficulties with operation of the system; and, WHEREAS,Water and Pollution Control staff worked with the Purchasing Division to ensure this sole-source purchase complies with the adopted Purchasing Policies. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the waiver of the City's Purchasing Policy requirement for competitive bidding and allowing sole- source procurement of the original equipment manufacturer(OEM)bulbs is hereby approved. ADOPTED THIS 9t'day of February,2021. C--A Diane R. Voss, City Clerk John A. Haila,Mayor Introduced by: Junck Seconded by: Betcher Voting aye: Beatty-Hansen,Betcher, Corrieri, Gartin, Junck,Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 9t1i day of February, 2021.