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HomeMy WebLinkAbout~Master - Awarding a Contract to Reliant Fire Apparatus, Inc., (Pierce) for the Purchase of a New Ladder Truck RESOLUTION NO. 21-012 RESOLUTION AWARDING A CONTRACT TO RELIANT FIRE APPARATUS, INC., (PIERCE) FOR THE PURCHASE OF A NEW LADDER TRUCK FOR THE CITY OF AMES,IOWA WHEREAS, fire apparatus are essential for structural firefighting, and with excellent maintenance, front line fire apparatus are able to ideally be used for a maximum of 15 years; and, WHEREAS,after that time the City's goal is to place the apparatus into reserve status for an additional 10-15 years; and, WHEREAS, the City maintains one front line ladder truck, Truck 3, which is nearing 20 years of age; and, WHEREAS, Truck 3 is currently housed at Station #3 and is the City's only aerial firefighting apparatus and is due for replacement as identified in the City's Capital Improvement Plan; and, WHEREAS, in February 2020, City staff issued a Request for Information to prospective ladder truck vendors and responses were received from six vendors; and, WHEREAS, staff evaluated each vendor based on several factors including safety, operational costs, service, and references; and, WHEREAS, staff identified two vendors that could meet the needs of the department and would provide the best apparatus at the best cost for the City: Pierce and Rosenbauer; and, WHEREAS,on July 14,2020,the City Council waived the City's formal bidding procedures and authorized staff to negotiate the best value for the purchase of a ladder truck with the two vendors or through a cooperative purchasing group,such as Sourcewell or Houston-Galveston;and, WHEREAS,after approval from City Council,staff began the negotiation process with both Pierce and Rosenbauer, and a truck replacement team was formed; and, WHEREAS, the team met over several months on multiple occasions,reviewing proposals and negotiating the best value for the City; and, WHEREAS,the net price for each ladder truck does not include all outfitting costs, such as firehose, extrication equipment, fans and other tools and equipment used at an emergency scence; and, WHEREAS, outfitting costs are estimated at $70,000 and were built into cost estimates within the City's Capital Improvement Plan; and, WHEREAS, once the replacement ladder truck is received, the existing Truck 3 will be refurbished and used as a reserve unit; and, WHEREAS, an amount of$125,000 has been programmed into the Capital Improvement Plan for the refurbishment and the work will be awarded through a separate contract from the new ladder truck acquisition; and, WHEREAS,refurbishing the existing truck and retaining it as a reserve unit will mitigate the need for assistance from neighboring communities for unit stand-by when the primary ladder truck is out of service. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the Contract to Reliant Fire Appartus, Inc. (Pierce) for the purchase of a new ladder truck at a cost of$1,152,825 is hereby approved. ADOPTED THIS 12`h day of January, 2021. Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Betcher Seconded by: Junck Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 12' day of January, 2021.