HomeMy WebLinkAbout~Master - Awarding Contract for Purchase of Six 176" Wheelbase Mini-buses for CyRide RESOLUTION NO. 20-583
RESOLUTION AWARDING CONTRACT FOR PURCHASE OF SIX 176"
WHEELBASE MINI-BUSES FOR CYRIDE
FOR THE CITY OF AMES,IOWA
WHEREAS,CyRide was awarded discretionary funding for six new mini-buses through the
State of Iowa's FY 2019 Bus and Bus Facilities Grant submission; and,
WHEREAS, the discretionary award was an 85% federal share and the budget for the
purchase will be $559,470 from FY 2019 Discretionary Grant (85%) and $98,730 from Local
Funding (15%), for a total of$658,200; and,
WHEREAS,local funding for this Grant was included in the FY 2021 Capital Improvements
Plan, approved by both the Transit Board of Trustees and the City Council; and,
WHEREAS,the Iowa Department of Transportation(IDOT)completed a statewide invitation
for bid for light duty 176" wheelbase buses in the Spring of 2018, and transit agencies in the State
of Iowa can use the resulting contracts to purchase buses, saving administrative time and money;
and,
WHEREAS, the six buses to be replaced are now ten years old, past the Transit Asset
Management (TAM) plan useful life benchmark of eight years, and the replacement of the buses
would result in lowering CyRide's operating costs,provide a more comfortable ride for customers,
and move CyRide closer to its TAM performance targets; and,
WHEREAS,the purchase will allow CyRide to replace six of nine buses,or 66%of the mini-
bus fleet, in FY 2020/21; and,
WHEREAS,the last mini-buses CyRide purchased were built by Glaval and the experience
with these buses has been positive and CyRide believed they were the best value offered on the
IDOT procurement; and,
WHEREAS, CyRide has worked with the Glaval supplier, Hoglund Bus Company, to
determine pricing, and the preliminary pricing and estimated price per bus has been quoted at
$100,975 each, for a total cost of approximately$605,850; and,
WHEREAS, the cost does not include additional make-ready items, such as farboxes,bike
racks, and annunciators,which will be maintained within the project budget; and,
WHEREAS, CyRide will continue to refine bus specifications until approximately three
months before the vehicles are built; the manufacturer will provide updated pricing once
specifications are finalized; and,
WHEREAS, since vehicle pricing is not finalized until late in the process, CyRide is
requesting approval to award a contract to Hoglund Bus Company of Marshalltown, Iowa, in an
amount not to exceed$658,200,and the delivery date of the buses will be approximately six months
from the date the purchase order is issued; and,
WHEREAS, the Transit Board of Trustees approved the award to Hoglund Bus Company
during its most recent Transit Board meeting on October 28, 2020.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the Contract to Hoglund Bus Company of Marshalltown, Iowa, for the purchase of six 176"
wheelbase mini-buses for CyRide in an amount not to exceed$658,200 is hereby approved.
ADOPTED THIS 10`h day of November, 2020.
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Corrieri
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 1 Oth day of November, 2020.