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HomeMy WebLinkAbout~Master - Report of Rapid Need Purchases for Repairs to the 161 KV Line for Electric Services RESOLUTION NO. 20-477 RESOLUTION ACCEPTING THE REPORT OF RAPID NEED PURCHASES FOR REPAIRS TO THE 161 KV LINE FOR ELECTRIC SERVICES FOR THE CITY OF AMES,IOWA WHEREAS,on August 10,2020,the City experienced widespread,destructive straight-line winds that blew across Central Iowa; and, WHEREAS,the derecho event damaged the City's three transmission interconnection points with the outside electrical grid; and, WHEREAS, 13 transmission poles for the 161 KV line between Ames and northern Ankeny were broken from the storm, leaving the line out of service until replaced; and, WHEREAS, to ensure that reliable electrical service could be maintained to the City's electric customers, immediate repairs were needed to re-establish the line, and the repair work involved the replacement of poles and restringing the conductor; and, WHEREAS, City staff decided to implement Rapid Need Purchases for the materials and installation labor for the transmission poles, and per the Purchasing Policies and Procedures, a "rapid-need situation"occurs when materials and/or services could not have been predicted and must be procured in less than the normal allotted time in order to continue a service to the public; and, WHEREAS,the City's Purchasing Policies&Procedures state that"if the cost of purchases related to an emergency or rapid need is $50,000 or more, the using department shall maintain records"of the expenditure,and that the department"shall report the situation and related expenses to the City Manager for presentation to the City Council;" and, WHEREAS, under the authorization of this Rapid Needs purchase by the City Manager's office, three Purchase Orders were issued: 1. DGR Engineering, Inc., was issued a Purchase Order in an amount not to exceed $10,000 for engineering services related to specifying the replacement poles. 2. Stella-Jones Corporation of Tacoma,Washington,was issued a Purchase Order in the amount of$63,434.95 for transmission poles (inclusive of sales tax). 3. Hooper Corporation of Milwaukee,Wisconsin, was issued a Purchase Order in the amount of$160,500 for the installation of poles and necessary repairs (inclusive of sales tax). Additional labor was required after the full extent of the repair work was understood, and a Change Order was issued and the full amount of the contract to Hooper Corporation was in the amount of$294,250. WHEREAS, the total of these costs to repair the 161 KV tie line was $367,684.95, and this amount may be subject to minor adjustments as staff completes the review of billings; and, WHEREAS, the necessary repairs are now complete, and the 161 KV tie line has been returned to service; and, WHEREAS,the repair costs will be paid from the Electric Operations budget,and City staff will seek FEMA reimbursement for these expenses through the approved federal disaster declaration related to the storm. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the Report of Rapid Needs purchases for repairs to the 161 KV tie line is hereby approved. ADOPTED THIS 8`' day of September, 2020. Diane R. Voss, City Clerk John A. Hai la, Mayor Introduced by: Gartin Seconded by: Betcher Voting aye: Betcher, Corrieri, Gartin, Junck, Martin Voting nay: None Absent: Beatty-Hansen Resolution declared adopted and signed by the Mayor this 8th day of September, 2020.