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HomeMy WebLinkAbout~Master - Awarding Contract for the Purchase of Electric Meters in Groups 1,3, and 4 in Accordance with Unit Prices Bid RESOLUTION NO. 20-462 RESOLUTION AWARDING CONTRACT FOR THE PURCHASE OF ELECTRIC METERS IN GROUPS 1,3,AND 4 IN ACCORDANCE WITH UNIT PRICES BID FOR THE CITY OF AMES,IOWA WHEREAS,this is for the purchase of standard residential single-phase,Automated Meter Reading(AMR)residential single-phase,AMR poly phase,and AMR programmable demand socket type electric meters to meet the needs of the Electric Services Department inventory, and, WHEREAS, these meters will be purchased from an Electric Services Technical Services Division inventory asset account and charged to the appropriate operations accounts as the meters are put into use; and, WHEREAS, the contract is to provide electric meters for the period from July 1, 2020, through June 30,2021,and the contract includes a provision that would allow the City to renew the contract for up to two additional one-year terms; and, WHEREAS, under the proposed contract, electric meters would be purchased at the City's discretion, which may be quarterly or on an as-needed basis, which will provide the City with flexible inventory management and helps to reduce the need for storage space; and, WHEREAS, bid prices plus applicable sales taxes,which are applicable to the purchase of this equipment, are paid directly by the Utility, and funds for the meters will be used from the Operating Expense account, which has $104,358 for FY 2020/21; and, WHEREAS, on July 23, 2020, an Invitation to Bid document was issued to 11 companies, and on August 12, 2020, three bids were received; and, WHEREAS,the evaluation amounts were based on unit prices and estimated quantities from prior year purchases, and the recommended award is based on the estimated total evaluated cost as well as the response time; and, WHEREAS, groups were identified as follows: - Group 1 -Non-AMR Meters - Group 2 - AMR Meters - Single Purchase - Group 3 - AMR Meters 2ERTs Single Phase - Group 4 - AMR Meters 2ERTs Polyphase/Demand - Group 5 - AMR Meters 2ERTs Polyphase/Demand - Group 6 - AMR Meters 3ERTs Polyphase/Demand NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that a contract for the purchase of electric meters in Groups 1, 3, and 4 is awarded to Vision Metering of York, South Carolina, in accordance with unit prices bid, is hereby approved. ADOPTED THIS 25`'day of August, 2020. • CJAIA& jgk44("� Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Betcher Seconded by: Beatty-Hansen Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 25t'day of August, 2020.