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HomeMy WebLinkAbout~Master - Awarding Contract to O'Halloran International to Install the Optimus Vector System on the Seven Chassis for Year-Round Use of B100 Bio-Diesel RESOLUTION NO. 20-443 RESOLUTION AWARDING CONTRACT TO O'HALLORAN INTERNATIONAL OF ALTOONA, IOWA, TO INSTALL THE OPTIMUS VECTOR SYSTEM ON THE SEVEN CHASSIS FOR YEAR-ROUND USE OF B100 BIO-DIESEL FOR THE CITY OF AMES,IOWA WHEREAS, there are seven single-axle and five tandem axle snowplow dump trucks used by the Public Works Department for street maintenance and snow removal operations; and, WHEREAS,these trucks,which operate year-round,are essential to maintaining the City's streets,utilities, and public areas; and, WHEREAS,six single-axle trucks,one tandem axle truck,and snow removal equipment are scheduled for replacement in FY 2020/21; and, WHEREAS,the seven new replacements trucks will be equipped with a stainless-steel dump body,pre-wet,and brine system,wing plow,front plow mounting provision(the existing front plows will be re-used),hydraulic control system, GPS plow/spreader status, and vehicle tracking system, and laser wing plow guide; and, WHEREAS,three of the trucks being replaced have underbody plows and these trucks have demonstrated their value in removing hard-packed snow; therefore all seven of the new trucks are budgeted to be equipped with an underbody plow; and, WHEREAS, an improved configuration to the plows will be implemented; the wing plow will be mounted on the right rear corner of the truck instead of the front; which will allow the wing plow to move the snow from the underbody plow as well as the front plow; and, WHEREAS, Public Works staff identified significant savings with these trucks; and, WHEREAS, the sand/salt spreader will be tailgate-mounted unit rather than the V-box spreader currently being used by the City; and, WHEREAS, a tailgate spreader costs one-third of the price,and needs only a fraction of the storage space in the off-season, and requires significantly less maintenance; and, WHEREAS, the savings from the purchase of seven tailgate spreaders in lieu of the V-box is approximately$91,000,and the savings in annual maintenance is estimated at$9,500 for the seven spreaders; and, WHEREAS,bids were solicited separately for the truck chassis and the necessary equipment to outfit each truck; and, WHEREAS, in August 2019,the City Council approved the B100 Pilot Project and agreed to equip five City snowplow dump trucks with a B 100 fuel system; and, WHEREAS, the equipment cost $12,000 for each truck and was paid for by Ames-based Renewable Energy Group (REG); and, WHEREAS, REG also agreed to provide the City with a B 100 storage tank and B 100 fuel at a discounted rate, in exchange for the City testing the use and performance of the system; and, WHEREAS,based upon the success, City staff has requested a quote to install the Optimus Fuel Management System on the seven new trucks being purchased. WHEREAS, O'Halloran International has offered to defer payment for the Optimus installation for 12 months while grant applications are completed and funding can be identified. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that a contract to O'Halloran International of Altoona, Iowa, to install the Optimus Vector system on the seven chassis for year-round use of B 100 bio-diesel in the amount of$93,996 is hereby approved. ADOPTED THIS 18`'' day of August, 2020. Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Betcher Seconded by: Corrieri Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 18t'day of August, 2020.