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HomeMy WebLinkAbout~Master - Approving Contract Renewal for Water Meters and Related Parts and Services for the Water and Pollution Control Department RESOLUTION NO.20-343 RESOLUTION APPROVING CONTRACT RENEWAL FOR WATER METERS AND RELATED PARTS AND SERVICES FOR THE WATER AND POLLUTION CONTROL DEPARTMENT FOR THE CITY OF AMES WHEREAS, on February 10, 2015, Itron, Inc., was awarded a contract for the procurement of an Automatic Meter Reading (AMR) System, which included hardware, software, meters, and maintenance services; and, WHEREAS, the contract also included up to four 12-month renewals with the final renewal period expiring on June 30,2020; and, WHEREAS, maintaining standardized equipment is an important consideration as it simplifies and streamlines repair part inventories, it also greatly simplifies the meter reading process (by only requiring a single handheld meter reading device)and the billing process; and, WHEREAS,even though the original contract will expire,staff has contacted Itron to see if they would be willing to extend the Agreement for another year on reasonable terms; and, WHEREAS,Itron has provided firm unit pricing for FY 20/21 with a 1 to 1.5%increase from the FY 19/20 renewal that was approved June 12,2019; and, WHEREAS,as long as Itron Inc.,continues to provide pricing with only nominal price increases from year to year, staff would propose to continue in this fashion with a single-source procurement through the completion of the Automatic Meter Reading project(approximately another three-and-one-half years); and, WHEREAS, based on anticipated quantities to be purchased during the upcoming fiscal year, the contract will be in an amount not to exceed$503,800. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the waiver of the competitive bidding requirements and awarding a contract to Itron, Inc., of Liberty Lake, Washington,to furnish radio units,meters,and related parts and services for the period of July 1,2020,to June 30,2021, at the stated renewal unit costs dated May 1,2020,in an amount not to exceed$503,800,is hereby approved. ADOPTED THIS 23" day of June, 2020. Diane R. Voss, City Clerk John A. Haila,Mayor Introduced by: Gartin Seconded by: Betcher Voting aye: Beatty-Hansen,Betcher, Corrieri, Gartin, Junck,Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 23`d day of June,2020.