HomeMy WebLinkAbout~Master - Approving CyRide Fuel Purchase and Delivery from July 1, 2020, until June 30, 2021 RESOLUTION NO.20-272
RESOLUTION APPROVING CYRIDE FUEL PURCHASE AND DELIVERY
FROM JULY 1,2020,UNTIL JUNE 30,2021
FOR THE CITY OF AMES
WHEREAS,CyRide has purchased fuel on a calendar year basis since 2014,when fuel future contracts
were last used for budget stabilization;and,
WHEREAS,CyRide has been bidding fuel at a cost over or under market rates on a calendar year basis;
and,
WHEREAS,market rate for the bid,and resulting contract,is the Des Moines Terminal average fuel price
published daily on the Iowa Department of Transportation website; and,
WHEREAS,purchasing fuel in this manner has put the fuel contract out of synchronization with the rest
of the commodities CyRide purchases and since future contracts will not be used again in the foreseeable future,
a six month contract was recently bid so that fuel purchases can again be aligned with the fiscal year;and,
WHEREAS,on April 29,2020,a Request for Proposals(RFP)was issued for the purchase of diesel fuel
from July 1,2020,through June 30,2021;and,
WHEREAS,bids were due on May 6,2020, and four suppliers provided bids;and,
WHEREAS,CyRide staff performed a bid analysis based on quantities of fuel consumed from January
1,2019 to December 31,2019,and Keck Energy of Des Moines,Iowa,had the low bid based on this analysis;and,
WHEREAS,CyRide has budgeted for 400,000 gallons of fuel during the contract period for a total not-
to-exceed contract amount of$1,100,000,with the not-to-exceed contract amount being based on the approved
FY 2020/21 budget price of$2.75 per gallon; and,
WHEREAS,CyRide received approval for contract award and the not-to-exceed contract amount from
the Transit Board of Trustees at its May 13,2020,meeting.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the
purchase of fuel from July 1,2020,until June 30,2021 from Keck Energy of Des Moines,Iowa,in a not-to-exceed
contract amount of$1,100,000 is hereby approved.
ADOPTED THIS 26'day of May,2020.
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Diane R.Voss,City Clerk John A.Haila,Mayor
Introduced by: Gartin
Seconded by: Beatty-Hansen
Voting aye: Beatty-Hansen,Betcher,Corrieri,Gartin,Junck,Martin
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 26'day of May,2020.