HomeMy WebLinkAbout~Master - Waiving Purchasing Policies and Procedures and Awarding a 3-year Contract for Emerson Sureservice Contract for Software Support for the Power Plant RESOLUTION NO. 20-268
RESOLUTION WAIVING THE PURCHASING POLICIES AND PROCEDURES AND
AWARDING A 3-YEAR CONTRACT FOR EMERSON SURESERVICE CONTRACT
FOR SOFTWARE SUPPORT FOR THE POWER PLANT
FOR THE CITY OF AMES,IOWA
WHEREAS, this contract is for providing support to the Emerson Ovation control system
utilized by equipment in the Power Plant; and,
WHEREAS,this system is the main software driving the Distributed Control System(DCS),
and the system is crucial because it controls a majority of the equipment throughout the Power Plant
and is critical for continued reliability and maintainability; and,
WHEREAS,Emerson Process Management Power&Water Solutions, Inc.,is the Original
Equipment Manufacturer(OEM) of the system and Emerson proposed a three-year contract for its
SureService software support which includes:
- Expert telephone support for the Ovation system
- Ovation Guardian Support
- Software updates with antivirus program
- Power and Water Cybersecurity Suite (PWCS) Support
WHEREAS, the benefits of these support services include: 1) enhances the Power Plant's
resource;2)helps maintain efficiency,3)reduces the Power Plant's operating costs;and 4)provides
critical control system support; and,
WHEREAS,Emerson is the most practical and cost-effective provider ofthis needed service
and this requires a single-source purchasing arrangement with Emerson, which is why a waiver of
the City's purchasing policy requirement for formal bidding procedures is also needed; and,
WHEREAS, staff is requesting that the City Council waive the City's purchasing policies
requiring formal competitive bids because Emerson is the OEM and award a three-year contract to
Emerson Process Management Power&Water Solutions,Inc.,of Tinley Park,Illinois,in th amount
of$139,500; and,
WHEREAS, it should be noted that the contract includes a reduced rate of$15,499 off the
list price since it is for three years.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the waiver of the City's Purchasing Policy requirement for formal bidding procedures and
awarding a three-year contract to Emerson Process Management Power&Water Solutions,Inc.,of
Tinley Park,Il,for the Emerson SureService Contract for the Power Plant in the amount of$139,500.
ADOPTED THIS 26`'day of May, 2020.
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Gartin
Seconded by: Beatty-Hansen
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 26t'day of May, 2020.