HomeMy WebLinkAbout~Master - Waiving Purchasing Policy and Procedures Competitive Bid Requirement and Award a Single-Source Purchase for Handrails to be installed at the New Water Treatment Plant RESOLUTION NO. 20-266
RESOLUTION WAIVING PURCHASING POLICY AND PROCEDURES
COMPETITIVE BID REQUIREMENT AND AWARD A SINGLE-SOURCE PURCHASE
FOR HANDRAILS TO BE INSTALLED AT THE NEW WATER TREATMENT PLANT
FOR THE CITY OF AMES,IOWA
WHEREAS,offering public tours of the Water Treatment Plant is a valuable public outreach
opportunity and in partnership with the Inspections Division,several handrail areas in the Plant were
identified as needing modifications to better protect the public after a public tour route was
identified; and,
WHEREAS,initially staff thought the handrails could be modified by adding a cable system
to meet the public safety requirements,but based on information from vendors, staff estimated the
cable system to cost approximately$53,000; and,
WHEREAS,staff issued a Notice to Bidders to make the improvements and three contractors
made a site visit and bid on the work, and the bids were opened on July 24, 2019; and,
WHEREAS,after opening bids,staff reached out to the bidders to understand what may have
caused the large price differences, and staff learned that the low bidder had planned to install the
cables as outlined in the bid documents, and the other two contractors intended on fully replacing
the railings; and,
WHEREAS,staff reached out to the original manufacturer of the existing handrails and were
informed that the modifications would jeopardize the structural integrity of the railings; and,
WHEREAS, because there is no feasible way to modify the railings as currently installed,
staff worked with the original manufacturer of the railings, Moultrie Manufacturing Company, to
get a quote for replacement railings that meet public safety requirements and to match what is
currently installed in adjacent parts of the Plant; and,
WHEREAS, the manufacturer is also working with staff to ensure that the new railings can
be installed using the existing mounting hardware that is epoxy-anchored into the concrete; and,
WHEREAS, Moultrie Manufacturing Company had provided a quote of$63,510.58 plus
freight charges to provide the replacement handrails, and the Water Plant staff will install the new
handrails when they arrive.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the waiver of the Purchasing Policies and Procedures competitive bid requirement and awarding
a single-source purchase to Moultrie Manufacturing Company of Moultrie, Georgia, in the amount
of$63,510.58 plus freight charges for handrails to be installed by City staff is hereby approved.
ADOPTED THIS 26`'day of May, 2020.
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Gartin
Seconded by: Beatty-Hansen
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 26t'day of May, 2020.