HomeMy WebLinkAbout~Master - Approving the Purchase of Additional Radios and Accessories from RACOM RESOLUTION NO. 20-203
RESOLUTION APPROVING THE PURCHASE OF
ADDITIONAL RADIOS AND ACCESSORIES FROM RACOM
FOR THE CITY OF AMES, IOWA
WHEREAS, in December 2018, the City Council authorized the City's participation in
StoryComm,an entity created by 28E Agreement with Iowa State University, Story County,and the
Story County 911 Service Board to own and operate a new radio system; and,
WHEREAS, as part of that Agreement,Iowa State University's Procurement Services was
delegated the task of developing a Request for Proposals, implementing a purchasing process, and
negotiating a purchase contract for radio equipment; and,
WHEREAS, in February 2019, the Council authorized the City's representative on the
StoryComm Board to proceed with a contract with RACOM Corp., for a new radio system"if the
terms and conditions of the contract remain within performance and financial expectation;" and,
WHEREAS, in May 2019, StoryComm entered into a contract with RACOM Corp.; and,
WHEREAS, Iowa State University agreed to serve as the fiscal agent for StoryComm, and
as the fiscal agent, Iowa State University agreed to receive invoices on behalf of StoryComm,pay
those invoices, and then bill the participating agencies for their share of the costs; and,
WHEREAS, as the fiscal agent,Iowa State University developed procedures to manage the
StoryComm account, and within those procedures, it was determined that ISU should receive
invoices for,and bill back to the participating agencies only that radio order amount called for in the
contract; and,
WHEREAS,while the Ames contract guaranteed a minimum amount of$728,978 for radio
purchases, the actual amount for the purchases was $806,206, which was anticipated; and,
WHEREAS,the difference includes adjustments reflecting changes in accessories and final
decisions about radio selection,and it is important to emphasize that this actual amount is still within
the Council approved Capital Improvements Project budget; and,
WHEREAS, Iowa State University decided that the difference ($77,228) should be billed
directly to the participating agency, which would then pay the vendor RACOM; and,
WHEREAS, because the original authorization from the City Council related to payments
for radios to be made to Iowa State University as the fiscal agent of StoryComm, staff is now asking
the Council for authorization to pay RACOM for the specific amount of $77,228, instead of
StoryComm.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the purchase of additional radios and accessories to be paid directly to RACOM of
Marshalltown, Iowa, in the amount of$77,228 is hereby approved.
ADOPTED THIS 28`h day of April, 2020.
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Martin
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 28th day of April, 2020.