HomeMy WebLinkAbout~Master - Approving Questions, Bid Due Date, and Public Hearing Date Changes for the Power Plant Maintenance Services Contract RESOLUTION NO. 20-138
RESOLUTION APPROVING QUESTIONS, BID DUE DATE,AND
PUBLIC HEARING DATE CHANGES FOR THE
POWER PLANT MAINTENANCE SERVICES CONTRACT
FOR THE CITY OF AMES,IOWA
WHEREAS, the Electric Utility has two gas-fired, high-pressure steam generation units
within the City's Power Plant, referred to as Units No. 7 and 8; and,
WHEREAS, the Units require regular professional maintenance and repair that consists of
both emergency and planned repairs and service; and,
WHEREAS, services include a large variety of boiler maintenance and repairs, structural
steel, pump and piping work, and other miscellaneous mechanical Power Plant work; and,
WHEREAS,the repair of the equipment on these generation Units requires professional trade
crafts such as laborers, millwrights, and steam/pipe fitters; and,
WHEREAS, staff recommends that these services continue to be outsourced on an annual
renewable contract basis; and,
WHEREAS, the benefits of having a contract for these services in place include the
following:
1. Consistency of work and quality from a single contractor
2. Reduction in the City's exposure to market forces regarding prices and
availability for labor, travel, and supplies in preparation for a scheduled
outage
3. Rapid contractor mobilization to start emergency repairs, thus reducing
generation downtown
4. Saved City staff time obtaining quotes, evaluating bids and preparing
specifications, and other procurement documentation
WHEREAS, the City currently has an annual renewable contract in place for these services
that ends on June 30, 2020; and,
WHEREAS, as a result of the recent COVID-19 outbreak, vendor offices are closing
completely while others are allowing their employees to work from home, and this is causing
problems for vendors to gather the information needed to put together a complete bid package;and,
WHEREAS, staff believes it is in the City's best interest to extend the questions and bid due
dates to allow interested bidders sufficient time to gather the information for a quality comprehensive
bid; and,
WHEREAS, staff is recommending the following date changes:
1. Questions: Change from Friday, March 31, 2020, to Friday, May 1, 2020.
2. Bids due: Change from Wednesday, April 15, 2020, to Wednesday, May 13, 2020.
3. Public Hearing: Change from Tuesday April 28, 2020, to Tuesday, May 26, 2020.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the question, bid due date, and public hearing date changes for the Power Plant Services
Contract as listed above are hereby approved.
ADOPTED THIS 24t' day of March, 2020.
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Beatty-Hansen
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 24t'day of March, 2020.