HomeMy WebLinkAbout~Master - Appropriating $449,845 from Park Development Fund Balance to the Homewood Golf Course Clubhouse Project RESOLUTION NO. 20-100
RESOLUTION APPROPRIATING$449,845 FROM PARK DEVELOPMENT FUND
BALANCE TO THE HOMEWOOD GOLF COURSE CLUBHOUSE PROJECT
FOR THE CITY OF AMES,IOWA
WHEREAS,the Homewood Golf Course Clubhouse Project includes the demolition of the
current clubhouse and the construction of a new clubhouse at Homewood Golf Course; and,
WHEREAS, the existing clubhouse is a converted home that was moved to its current
location in 1967; and,
WHEREAS,the new facility will include a clubhouse area(concession counter,and seating
for 24),a community room(seating for 80),two universal restrooms,staff office,outdoor patio,and
golf cart storage; and,
WHEREAS, the first floor is 3,198 square feet while the cart storage below is 1,826 square
feet; and,
WHEREAS, the current timeline for this project is to start construction in the late summer
of 2020 and have the clubhouse operational in April 2021; and,
WHEREAS, staff contracted with the Farnsworth Group,Waukee,Iowa,to design the new
clubhouse and the bid letting was on February 13, 2020, with seven bids being received; and,
WHEREAS, bid documents included a base bid and three alternates, and in addition
furniture, fixtures, and equipment (FFE) along with contingency needed to be added to get a total
project cost; and,
WHEREAS, staff is recommending the base bid along with Alternate 3 with the cost to be
covered through a separate CIP project, and if the Fire Department cannot burn the current
clubhouse,the additional demolition costs could be taken from the project contingency; and,
WHEREAS, the funding needed for this project includes: [1] base bid, $1,349,000; [2]
Alternate 3 bid, $25,881; [3] Contingency(4.4%) $60,000; [4] FFE $61,695; and [5] Architecture
& Engineering, $50,000; for a total needed of$1,546,576; and,
WHEREAS, the current funding available includes: [1] Remaining Construction Budget:
$990,850; [2] Alternate 3 (separate CIP Project): $25,881; [3] Architecture and Engineering:
$50,000; and, [4]Clubhouse Donation $10,000, for total funding available of$1,076,731; and,
WHEREAS, the funding needed and the current funds available show a shortfall of
$(469,845) for the project; additionally, the Parks and Recreation Department has $20,000 of
undesignated donations that can be used for the clubhouse project,which would still leave a shortfall
of$(449,845); and,
WHEREAS, the unobligated Park Development Fund balance is projected to be $570,888
as of June 30,2020,and it also appears that approximately$50,000 of Park Development funds will
not be needed for the Brookside Restroom project, which will increase the available balance to
$720,888; and,
WHEREAS,ifthe Council elects to use Park Development funds for this project,the balance
would decrease to $271,041; and,
WHEREAS,there is only one project in the FY 2020-25 Capital Improvements Plan that will
utilize the Park Development funds and that is Rose Prairie Park for $200,000; however, it is
unlikely that the $200,000 will be expended prior to 2025, and if no other projects use these funds,
and $100,000 from Local Option Sales Tax revenues continue to be transferred to the Park
Development Fund each year, there is expected to be approximately$471,000 in the balance as of
June 30, 2025 (excluding interest revenues received).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the appropriation of$449,845 from the Park Development Fund balance to the Homewood Golf
Course Clubhouse Project is hereby approved.
ADOPTED THIS 25`'' day of February, 2020.
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Beatty-Hansen
Seconded by: Corrieri
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 25t'day of February, 2020.