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HomeMy WebLinkAbout~Master - Amend FY 2020/21 COTA Annual Grant Allocation for India Cultural Association RESOLUTION NO. 20-089 RESOLUTION DIRECTING STAFF TO AMEND FY 2019/20 COTA ANNUAL GRANT ALLOCATION FOR INDIA CULTURAL ASSOCIATION FOR THE CITY OF AMES,IOWA WHEREAS,India Cultural Association(ICA)receives funding through the Commission on the Arts (COTA) Annual Grant funding process, and in FY 2019/20, ICA was awarded a contract of$6,054 for its annual grant; and, WHEREAS,on February 11,2020,the City Council approved COTA's recommendation to allocate $8,951 in the FY 2020/21 Budget for ICA's annual grant; and, WHEREAS,ICA's annual grant application for FY 2020/21 included a variety of activities taking place this spring, including the annual ICA Talent Nite (February 29), a comedy show (March), and Sports Day(May); and, WHEREAS, these activities would actually be taking place in FY 2019/20, although it appears this fact was not clarified for ICA during the COTA annual grant review process; and, WHEREAS, ICA volunteers realized that the FY 2020/21 funds would not be available for activities taking place before July 1, 2020, and because ICA learned of the timing issues only recently, ICA had already planned these events and booked venues and performers; and, WHEREAS, to rectify this issue, ICA requests that $5,000 be moved from its FY 2020/21 allocation to its FY 2019/20 allocation,which will require a budget amendment for each fiscal year; and, WHEREAS, over the two-year period, ICA's total funding would not be changed, and the current year contract is written broadly enough to allow the shifted funds to be drawn down for the spring events without a modification to the scope of services; and, WHEREAS, normally, modifications to COTA contracts would involve COTA reviewing the request and recommending the change prior to City Council action taking place;however,COTA does not meet again until April 6, by which time several spring events for ICA will have already taken place; and, WHEREAS,City Council is requested to approve the request prior to review by COTA,and the COTA commissioners have been made aware of this request and that it will be under consideration by the City Council; and, WHEREAS, separately, an issue has arisen with ICA's FY 2019/20 Spring Special Project Grant contract and this issue is less time-sensitive,and will therefore,be discussed at COTA's April 6 meeting before being submitted to City Council for further action. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the request from India Cultural Association to amend its FY 2019/20 COTA Annual Grant by increasing it by$5,000 is hereby approved. ADOPTED THIS 25`h day of February, 2020. Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Beatty-Hansen Seconded by: Corrieri Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 25`" day of February, 2020.