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Home My WebLink AboutA010 - Email correspondence from July, 2017 regarding LOC Page 1 of 4 r r LOC for LDY Subdivision I TO/I Justin Moore l� to: luke.deardorff 07/06/2017 09:41 AM L Cc: gregbr, Diane R Voss,justin, Victoria Feilmeyer Hide Details From: Justin Moore/COA To: luke.deardorffgfnb247.com Cc: gregbr@bolton-menk.com, Diane R Voss/COA@COA,justin@lnunziker.com, Victoria Feilmeyer/COA@COA 1 Attachment LOC(LDY Subdivision, First Addition).pdf Hi Luke- We are requesting some changes to the language on the LOC for LDY Subdivision. The following are the corrections needed to the LOC document: (1) The name of the entity is "LDY, LLC" per the records of the Secretary of State and all of the platting documents. (2) Please reference at the top of the LOC to the purpose of the LOC and the relevant subdivision. "LDY SUBDIVISION, FIRST ADDITION [Sidewalk Installation}" Let me know if you have any questions. Please make these corrections accordingly and send back over to us. Thanks, Justin Moore CITY OF H,-"" me s Justin R. Moore Planner 515.239.5400 main 1515.239.5269 clir•ecl 1515.239.5404/in irmoore@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010 www.CitVofAmes.org— Caring People — Quality Programs — Exceptional Service " -----Forwarded by Justin Moore/COA on 07/06/2017 09:34AM ----- file:///C:/Users/diane.voss/AppData/Local/Temp/notesC7AO56/—web7106.11tni 7/6/2017 Page 2 of 4 To: Justin Moore/COA@COA From: Victoria Feilmeyer/COA Date: 07/06/2017 09:08AM Cc: Diane R Voss/COA@COA Subject: Re: LOC for Ldy Subdivision Justin: Here is how I recommend modifying the LOC: (1) The name of the entity is "LDY, LLC" per the records of the Secretary of State and all of the platting documents -- so I would ask them to correct it. (2) Have them simply put a reference at the top of the LOC to the purpose of the LOC and the relevant subdivision. "LDY SUBDIVISION, FIRST ADDITION [Sidewalk Installation}" I think this satisfies our need to tie this particular LOC to the project. My preference would be if the sidewalk agreement had included a reference to it, but I consider this change acceptable. I believe that Luke Deardorff at the bank has an email address of luke.deardorff@fnb247.com. I will leave it to you to request they make the correction. Let me know if you need additional assistance. (See attached file: LOC (LDY Subdivision, First Addition).pdf) A m e s Victoria A. Feilmeyer ASSiN/urrl CilY Allor•ney 515.239.5146 177air7 l 515.239.5142 fcrx vfeilmeyer@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010 www.CityofAmes.org I — Caring People — Quality Programs — Exceptional Service ` Justin Moore---07/06/2017 08:03:51 AM---Vikki- The $27,700 is the dollar amount that engineering calculated was necessary for construction From: Justin Moore/COA To: Victoria Feilmeyer/COA@COA Cc: Diane R Voss/COA@COA Date: 07/06/2017 08:03 AM Subject: Re: LOC for Ldy Subdivision Vikki- The $27,700 is the dollar amount that engineering calculated was necessary for construction of the sidewalk they are required to install with this subdivision. It was not included in the deferral agreement language itself. Is there an issue as to whether it is provided as an LOC as opposed to file:///C:/Users/diane.voss/AppData/Local/Temp/notesC7AO56/-web7l O6.htni 7/6/2017 Page 3 of 4 cash security? Thanks, Justin 1 -N1 OF A M (E�� S Justin R. Moore Assistant Planner 515.239.5400 Inain 1515.239.5269 direcl 1 515.239.5404.fax jrmoore@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010 www.CityofAmes.org — Caring People— Quality Programs— Exceptional Service " -----Victoria Feilmeyer/COA wrote: ----- To: Diane R Voss/COA@COA, Justin Moore/COA@COA From: Victoria Feilmeyer/COA Date: 07/05/2017 02:24PM Subject: Re: LOC for Ldy Subdivision Good afternoon, Diane & Justin: Can you help me out on this proposed LOC? I did not review the subdivision documents; it looks like they were reviewed in mid-March, before I arrived here. The only thing that I see in our system is a sidewalk agreement that does not reference a LOC requirement. I'll attach what I have (which looks like the last version our office saw). Am I missing something on this? Is there an agreement out there that requires the Developer to give us a LOC for $27,700? (See attached file: Sidewalk Agreement (LDY).pdf) Ilk 1--% M e� S Victoria A. Feilmeyer Assistant City Attorney 515.239.5146 inoin j 515.239.5142 fax vfeilmeyer@city.ames.ia.us I City Hall, 515 Clark Avenue Ames, IA 50010 www.CityofAmes.org I — Caring People— Quality Programs— Exceptional Service Diane R Voss---07/05/2017 01:53:37 PM---Please approve or deny the attached LOC. This is on the Council's Agenda for July 11. Thank you! file:///C:/Users/diane.voss/AppData/Local/Temp/notesC7AO56/—web7l O6.htm 7/6/2017 To: Victoria Feilmeyer/COA@COA Date: 07/05/2017 01:53 PM Subject: LOC for Ldy Subdivision Please approve or deny the attached LOC. This is on the Council's Agenda for July 11. Thank you! Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 [attachment"LOC.pdf' deleted by Victoria Feilmeyer/COA] [attachment"Sidewalk Agreement (LDY).pdf' removed by Justin Moore/COA] Re: LOC for Ldy Subdivision Victoria Feilmeyer to: Justin Moore 07/06/2017 08:47 AM Cc: Diane R Voss OK-thank you. Best practice would be if we had a short improvements agreement (here, for sidewalks) in which Developer agrees to an amount and purpose. The actual Sidewalk Agreement is silent on the issue of security. I think an acceptable alternative in this case is if we have the bank indicate on the LOC the purpose of the $27,700 LOC. This is for Developer's protection and for the City's protection. I will mark the LOC and send it out for revision by the bank, in a few minutes. Since we are dealing with a local bank next door to City Hall, I think this would be the most practical solution. I will send out a proposed revision to the LOC in a few minutes. Ames Victoria A. Feilmeyer Assistant City Attorney 515.239.5146 main 1515.239.5142 fax vfeilmeyer@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010 www.CityofAmes.org —Caring People—Quality Programs — Exceptional Service — Justin Moore Vikki- The $27,700 is the dollar amount that eng... 07/06/2017 08:03:51 AM From: Justin Moore/COA To: Victoria Feilmeyer/COA@COA Cc: Diane R Voss/COA@COA Date: 07/06/2017 08:03 AM Subject: Re: LOC for Ldy Subdivision Vikki- The$27,700 is the dollar amount that engineering calculated was necessary for construction of the sidewalk they are required to install with this subdivision. It was not included in the deferral agreement language itself. Is there an issue as to whether it is provided as an LOC as opposed to cash security? Thanks, Justin Justin R. Moore Assistant Planner 515.239.5400 main 1515.239.5269 direct 1 515.239.5404 fax jrmoore@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010 www.CityofAmes.org — Caring People — Quality Programs — Exceptional Service " -----Victoria Feilmeyer/COA wrote: ----- To: Diane R Voss/COA@COA, Justin Moore/COA@COA From: Victoria Feilmeyer/COA Date: 07/05/2017 02:24PM Subject: Re: LOC for Ldy Subdivision Good afternoon, Diane & Justin: Can you help me out on this proposed LOC? I did not review the subdivision documents; it looks like they were reviewed in mid-March, before I arrived here. The only thing that I see in our system is a sidewalk agreement that does not reference a LOC requirement. I'll attach what I have (which looks like the last version our office saw). Am I missing something on this? Is there an agreement out there that requires the Developer to give us a LOC for$27,700? (See attached file:Sidewalk Agreement(LDY).pdf) At 'vk A M S Victoria A. Feilmeyer Assistant City Attorney 515.239.5146 main 1515.239.5142 fax vfeilmeyer@city.ames.ia.us I City Hall, 515 Clark Avenue Ames, IA 50010 www.CityofAmes.org I — Caring People — Quality Programs — Exceptional Service " Diane R Voss---07/05/2017 01:53:37 PM---Please approve or deny the attached LOC. This is on the Council's Agenda for July 11. Thank you! From: Diane R Voss/COA To: Victoria Feilmeyer/COA@COA Date: 07/05/2017 01:53 PM Subject: LOC for Ldy Subdivision Please approve or deny the attached LOC. This is on the Council's Agenda for July 11. Thank you! Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 [attachment"LOC.pdf' deleted by Victoria Feilmeyer/COA] [attachment"Sidewalk Agreement (LDY).pdf' removed by Justin Moore/COA] Re: LOC for Ldy Subdivision Victoria Feilmeyer to: Justin Moore 07/06/2017 09:08 AM Cc: Diane R Voss Justin: Here is how I recommend modifying the LOC: (1) The name of the entity is "LDY, LLC" per the records of the Secretary of State and all of the platting documents -- so I would ask them to correct it. (2) Have them simply put a reference at the top of the LOC to the purpose of the LOC and the relevant subdivision. "LDY SUBDIVISION, FIRST ADDITION [Sidewalk Installation}" I think this satisfies our need to tie this particular LOC to the project. My preference would be if the sidewalk agreement had included a reference to it, but I consider this change acceptable. I believe that Luke Deardorff at the bank has an email address of luke.deardorff@fnb247.com. I will leave it to you to request they make the correction. Let me know if you need additional assistance. LOC (LDY Subdivision, First Addition).pdf A M S Victoria A. Feilmeyer Assistant City Attorney 515.239.5146 main 1515.239.5142 fax vfeilmeyer@city.ames.ia.us I City Hall, 515 Clark Avenue Ames, IA 50010 www.CityofAmes.org —Caring People—Quality Programs — Exceptional Service — Justin Moore Vikki- The $27,700 is the dollar amount that eng... 07/06/2017 08:03:51 AM From: Justin Moore/COA To: Victoria Feilmeyer/COA@COA Cc: Diane R Voss/COA@COA Date: 07/06/2017 08:03 AM Subject: Re: LOC for Ldy Subdivision Vikki- The $27,700 is the dollar amount that engineering calculated was necessary for construction of the sidewalk they are required to install with this subdivision. It was not included in the deferral agreement language itself. Is there an issue as to whether it is provided as an LOC as opposed to cash security? Thanks, Justin ArvC 11,Y 0 Nk Pmes Justin R. Moore Assistant Planner 515.239.5400 main 1515.239.5269 direct 1 515.239.5404 fax irmoore@city.ames.ia.usI City Hall, 515 Clark Avenue I Ames, IA 50010 www.CityofAmes.org — Caring People — Quality Programs — Exceptional Service " -----Victoria Feilmeyer/COA wrote: ----- To: Diane R Voss/COA@COA, Justin Moore/COA@COA From: Victoria Feilmeyer/COA Date: 07/05/2017 02:24PM Subject: Re: LOC for Ldy Subdivision Good afternoon, Diane & Justin: Can you help me out on this proposed LOC? I did not review the subdivision documents; it looks like they were reviewed in mid-March, before I arrived here. The only thing that I see in our system is a sidewalk agreement that does not reference a LOC requirement. I'll attach what I have (which looks like the last version our office saw). Am I missing something on this? Is there an agreement out there that requires the Developer to give us a LOC for$27,700? (See attached file:Sidewalk Agreement(LDY).pdf) P� m e s Victoria A. Feilmeyer Assistant City Attorirey 515.239.5146 main 1515.239.5142 fax vfeilmeyerCg@city.ames.ia.us I City Hall, 515 Clark Avenue Ames, IA 50010 www.CityofAmes.org I — Caring People — Quality Programs — Exceptional Service " Diane R Voss---07/05/2017 01:53:37 PM---Please approve or deny the attached LOC. This is on the Council's Agenda for July 11. Thank you! From: Diane R Voss/COA