HomeMy WebLinkAboutA018 - Letter to Mayor and Council dated May 21, 2015, recommending reduction of Letter of Credit to $4,725.00 may;, E
Smart Choice
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
May 21, 2015
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
Ladies and Gentlemen:
I hereby certify that the final utility fixture adjustments and street lighting, required as a
condition for approval of the final plat of South Fork, 6tn Addition have been completed in an
acceptable manner by Manatts, Inc. of Ames, IA. The above-mentioned improvements have
been inspected by the Engineering Division of the Public Works Department of the City of
Ames, Iowa and found to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be set at $4,725.00. The remaining
work covered by this financial security includes the installation of a shared use path.
Sincerely, �rr
John C.Joiner, P.E.
Director
JJ/jc
cc: Finance, Contractor, Construction Supervisor, PW Senior Clerk, Planning & Housing,
Subdivision file
Public Works Department 515.239.5160 mein 515 Clark Ave.P.O.Box 811
Engineering 515.239.5404 I Ames,IA 50010
www.CityofAmes.org
South Fork, 61"Addition (REVISED)
May 5, 2015
Page 2
Description Unit Quantity
Class 13 Excavation CY 250
Sub-grade Preparation SY 1,725
4" Sanitary Sewer Service, PVC EA 8
Storm Sewer, RCP 15", CL 3 LF 75
Storm Sewer, RCP 18", CL 3 LF 112
Footing Drain Collector, 6" LF 204
Footing Drain Cleanout, 6" EA 2
Footing Drain Outlet and Connection, 6" EA 2
Storm Sewer Service Stub, PVC, 1-1/2" LF 290
Water main,Trenched, PVC, 8" LF 290
Water Service Connection, Curb Stop& Box, 1" EA 8
8"45 Degree Bend EA 2
Fire Hydrant Assembly(includes gate valve, boot, 6" pipe and EA 1
fittings)
Intake, SW502 EA 4
Manhole Adjustment, Major EA 1
30" PCC Curb and Gutter LF 790
Pavement, 8" HMA SY 485
Pavement, 9.5" HMA SY 1,060
Pavement Removal SY 10
Seeding,Type 1 Lawn Mix ACRE 1
Silt Fence-Install, Maint. & Removal LF 300
Inlet Protection Device-Install, Maint. & Removal EA 3
Stabilized Construction Entrance EA 1
L:ANs Re: Fw: Pinnacle Property to City of Ames LOC # 0416
Brett Stupp to: John C Joiner 05/21/2015 08:02 AM
Cc: Keith Arneson,Justin Clausen,"Joel.Thilges", Diane R Voss
Good morning to All -
The revised and further reduced LOC is ready to go for the meeting on the 26th. The remaining work
covered by this financial security includes the installation of the shared use path. Breakdown is as
follows;
Previous LOC: $9,525.00
Street Lighting: $4,500.00 - installed
Final Utility Adjustments: $300.00 -completed
Remaining Amount: $4,725.00 (amount for shared use path installation)
I will forward the revised letter to Diane this morning. Any questions don't hesitate to contact me.
Respectfully,
Brett
4r,
Brett M. Stupp
Construction Supervisor
515.239.5276 main 1515.203.6118 cell
bstupp@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010
www.CityofAmes.org I —Caring People— Quality Programs — Exceptional Service
John C Joiner Good morning, Keith! After your email questioni... 05/15/2015 07:31:06 AM
From: John C Joiner/COA
To: Keith Arneson <keithdarneson@gmail.com>
Cc: Justin Clausen <jclausen@city.ames.ia.us>, "Joel.Thilges"<Joel.Thilges@fnbames.com>, Diane
R Voss/COA@COA, Brett Stupp/COA@COA
Date: 05/1 5/201 5 07:31 AM
Subject: Re: Fw: Pinnacle Property to City of Ames LOC#0416
Good morning, Keith!
After your email questioning the $9,525, Justin sent an email explaining the items that were covered.
Unfortunately, in looking back, it went to"keitharneson@mchsi.com". I see that you've got a "gmail" address
now. I'll update my address book; sorry for the mix up! By copy, I've cut and pasted that info at the end of
this email.
Just as an FYI, we base all our LOC amounts off the estimates and quotes provided to us by the
developers' engineers along with the street light estimates from Electric. After the Council Action Form
was written for the 6th, the street lights were installed and completed. His note explained that it will be
reduced again on the 26th, so hold off on getting Diane a new LOC.
Also, we don't require bonding (LOC) for street trees or sidewalks,just bike paths. Sidewalk and trees are
covered by separate agreement. This agreement is what evidently lead to the closing being delayed a few
weeks ago. Again, I've never heard of that happening and nobody at the City had a hand in the delay.
By copy, I'll also ask Brett to get all your LOC's from Diane, review the status and "reply to all".
Have a good day!
John
Justin's 5-12-15 note:
Good afternoon Keith:
We used the information below to set the value of the LOC:
Final Utility Adjustments: $300 (Sanitary Manhole at Cochrane/Bellflower)
Street Lighting: $4,500 (Per COA Electric)
Shared Use Path: $4,725 (Continuation from the 3rd Addition...in font of lots 1-4 and
between lots 4 and 7)
TOTAL: $9,525
Per your request I went back and reviewed the items again:
The only change I have to make is that the Electric Department is complete with their work and their
amount can be released. At this point in time we will follow through with the reduction as noted below.
We will draft another release letter for the 6th Addition next week to go on Council Agenda that will
eliminate the street lighting amount, thus further reducing to $5,025. If you wouldn't mind waiting until the
next meeting (26th)we can restablish the new LOC amount for the bank at$5,025.
Justin
€µ
Pmes
John C. Joiner, P.E.
Director of Public Works
515.239.5165 desk 1515.239.5404 fax
jjoiner@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010
www.CitvofAmes.org ^ Caring People —Quality Programs— Exceptional Service —
Keith Arneson John, Could you give me a breakdown for any a... 05/15/2015 06:58:05 AM