The URL can be used to link to this page

Home My WebLink AboutA025 - Council Action form dated August 12, 2014, Resolution No. 14-445 adopted August 12, 2014, Invoice for Developer's Share INVOICE Pinnacle Properties LLC City of Ames Keith Arneson Public Works Department 4114 Cochrane Parkway Ames, IA 50014 Phone: 515-239-5160 FAX: 515-239-5404 Date: 9/9/2014 Account 320-0000-389.53-00 $ 23,467.93 Developers Share of 2012813 West Lincoln Way Intersection Improvements (Lincoln Way and Dotson Drive) Total cost of construction $ 546,935.87 Iowa DOT Grant $ 500,000.00 City $ 23,467.94 Developer $ 23,467.93 Due from Developer this invoice: $ 23,467.93 Enclosures: Letter of Letter of Completion dated August 4, 2014; Resolution No. 14-445; Council Action Form dated 08-12-14; CAF dated 05-14-13-13; Council Action Form dated 12/18/2012 ,. R SEP - 9 2014 I i cc: Diane Voss, City Clerk ¢-- CITY OF A m e s" Smart Choice August 4, 2014 Honorable Mayor and Council Members City of Ames Ames, Iowa 50010 Dear Mayor and Council Members: I hereby certify the 2012/13 West Lincoln Way Intersection Improvements (Lincoln Way and Dotson Drive)project was completed in an acceptable manner by Manatt's,Inc.,of Ames, Iowa, in the amount of$546,935.87, and was inspected by the Public Works Department of the City of Ames,Iowa. Sincerely, John C. Joiner,P.E. Public Works Director JCJ/jma cc: Finance, Contractor,PW Administrative Assistant, Construction Supervisor,PW Senior Clerk, Project File y R ITEM # 37 DATE 08-12-14 COUNCIL ACTION FORM SUBJECT: 2012/13 WEST LINCOLN WAY INTERSECTION IMPROVEMENTS (LINCOLN WAY AND DOTSON DRIVE) BACKGROUND: Increased traffic flow from the South Fork Subdivision area necessitated left-turn lanes and a signal at the intersection of Lincoln Way and Dotson Drive to accommodate heavy-turning movements. Turn lanes on Lincoln Way mitigated left-turning, rear-end, and right-angle traffic accidents at this intersection. An existing agreement required the South Fork developer and the City to share equally in the construction cost of these improvements. On February 12, 2013, City Council awarded this project to Manatt's, Inc. of Ames in the amount of $549,699. A balancing change order (savings in the amount of $2,763.13) was administratively approved by staff. That change order reflected actual quantities installed in the field. Construction was completed in the amount of $546,935.87. Final acceptance of this project was delayed over the winter of 2013/14 to ensure proper vegetative restoration growth in the Spring of 2014. Engineering and contract administration costs are broken out in the table below. A Traffic Safety Improvement Grant of $500,000 was awarded by the Iowa Department of Transportation to be used toward construction of this project. The remaining $46,935.87 will be split equally between the City and the developer, in accordance with the development agreement approved by Council on December 18, 2012. The developer's share has been secured with a Letter of Credit in the amount of $125,000 from Pinnacle Properties Ames, LLC. The City's construction share of $23,467.94, as well as engineering and construction administration costs of $122,655, bring the City's total costs to $146,122.94. The City's share was budgeted in the amount of $242,500 from Road Use Tax (RUT) funds. The remaining RUT funds (approximately $96,377) will be utilized on other projects. Construction Eng/Admin Total Costs Fundin Iowa DOT Grant $500,000.00 $500,000.00 $500,000 Developer $ 23,467.93 $ 23,467.93 $125,000 City $ 23,467.94 $122,655 $146,122.94 $242,500 Totals $546,935.87 $669,590.87 $867,500 1 ALTERNATIVES: 1. Accept the 2012/13 West Lincoln Way Intersection Improvements (Lincoln Way and Dotson Drive) as completed by Manatt's, Inc., of Ames, Iowa, in the amount of$546,935.87. 2. Direct staff to pursue modifications to the project. MANAGER'S RECOMMENDED ACTION: This project has now been completed in accordance with the approved plans and specifications, and is within the approved budget. The project was completed at a savings compared to the original cost estimates. The developer's share of the final construction cost is secured by a Letter of Credit until such time as his payment is received. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, thereby accepting the 2012/13 West Lincoln Way Intersection Improvements (Lincoln Way and Dotson Drive) as completed by Manatt's, Inc., of Ames, Iowa, in the amount of$546,935.87. RESOLUTION NO. 14-445 RESOLUTION ACCEPTING COMPLETION OF 2012/13 WEST LINCOLN WAY INTERSECTION IMPROVEMENTS (LINCOLN WAY AND DOTSON DRIVE) FOR THE CITY OF AMES, IOWA WHEREAS, the Public Works Department has filed a certificate of completion for the 2012/13 West Lincoln Way Intersection Improvements(Lincoln Way and Dotson Drive)for the City of Ames, Iowa, in accordance with a contract dated February 12, 2013,by and between the City of Ames, Iowa, and Manatt's, Inc., of Brooklyn, Iowa. NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Ames, Iowa, as follows: Section 1. The total contract for the 2012/13 West Lincoln Way Intersection Improvements (Lincoln Way and Dotson Drive) has been fully completed by the Contractor in accordance with the terms of the contract and is hereby accepted and approved. Section 2. The total cost of the contract is $546,935.87. Section 3. The amount due Manatt's,Inc.,of Brooklyn,Iowa, is hereby ordered paid as provided by law. Section 4. All resolutions or orders or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. ADOPTED THIS 12" day of August, 2014. , IJAJAe A. Diane Voss, City Clerk Ann H. Campbell, Mayor Introduced by: Goodman Seconded by: Betcher Voting aye: Betcher, Corrieri, Gartin, Goodman,Nelson, Orazem Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 12`" day of August, 2014. ITEM # 21 a DATE 12/18/2012 COUNCIL ACTION FORM SUBJECT: SUPPLEMENTAL FUNDING AGREEMENT — SOUTH FORK SUBDIVISION (INTERSECTION IMPROVEMENTS: LINCOLN WAY & DOTSON DRIVE) BACKGROUND: On August 14, 2001, City Council approved a Development Agreement for the South Fork Subdivision with Terra Firma, LP for the installation of various public improvements associated with the development. One of those improvements identified was the construction of turn lanes and a traffic signal at the intersection of Lincoln Way and Dotson Drive. The developer is responsible for 50% of the actual construction costs; the City would pay the other 50% plus any engineering/inspection fees. It was also determined in an updated traffic study dated June 2010 that the Level of Service (LOS) had dropped below the threshold outlined in the Development Agreement, which has triggered the need for the improvement. A portion of South Fork has been sold to Pinnacle Properties Ames, LLC, care of Keith Arneson, thereby transferring the public improvement costs to Mr. Arneson. Therefore, Staff has drafted a Supplemental Agreement that solidifies and updates the provisions in the existing agreement. On February 28, 2012, City Council approved a Traffic Safety Improvement Program (TSIP) Grant from the Iowa DOT for $500,000. This Supplemental Agreement will take that grant into account by applying it against the estimated cost for the improvement of $750,000; leaving $250,000 to be paid from 50% local/private funds and 50% by Mr. Arneson. That equals $125,000 for which Mr. Arneson would need to provide financial security prior to the award of the project. ALTERNATIVES: 1. Approve the Supplemental Funding agreement for the South Fork Subdivision with Pinnacle Properties Ames, LLC. 2. Direct staff to pursue other funding options. MANAGER'S RECOMMENDED ACTION: In the last year, Staff has been working with Mr. Arneson to make possible the in-fill development of the South Fork area, which notably represents additional single-family housing within the Ames School District. This agreement will help facilitate that in-fill, while at the same time helping to move forward needed public improvements for this neighborhood and transportation network. Therefore, it is the recommendation of the City Manager that the City Council accept Alternative No. 1, thereby approving the Supplemental Funding agreement for the South Fork Subdivision with Pinnacle Properties Ames, LLC.