HomeMy WebLinkAboutA024 - Email correspondence from September, 2014 Re: FW: Dotson Stoplight
■ John C Joiner to: Joel A. Thilges 09/05/2014 04:02 PM
Cc: Diane R Voss, keitharneson, Duane R Pitcher
History: This message has been replied to.
Joel A. Thilges Diane, It looks like the city will be invoicing Keith for the balance of the,
Diane R Voss Joel-I don't know about that arrangement, but will copy John Joii
Diane R Voss Joel:I don't know about that arrangement, but will copy John Joii
Joel A.Thilges Intuition told me to email you to get you in the loop otherwi
Diane R Voss Thanks--and it is a good thing that you did--as I di,
Hi,
Sorry about the email chain! You'll see towards the bottom that City Council has approved final
acceptance of the project and I've asked the Finance Director if he could have an invoice sent to Keith. I
guess Keith could hand deliver the check to you, Diane.
Thanks, /
John
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4 12-13 W Lincoln Way Intersection (Dotson)final accept-37.docx
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John C. Joiner, P.E.
Director of Public Works
515.239.5165 desk 1 515.239.5404 fax
jjoiner@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010
www.CityofAmes.org Caring People—Quality Programs— Exceptional Service
Diane R Voss Joel: i don't know about that arrangement, but wi... 09/05/2014 03:21:14 PM
From: Diane R Voss/COA
To: "Joel A.Thilges"<Joel.Thilges@FNBAmes.com>
Cc: John C Joiner/COA@COA
Date: 09/05/2014 03:21 PM
Subject: Re: FW: Dotson Stoplight
Joel:
I don't know about that arrangement, but will copy John Joiner on this response and ask him to advise
both of us on this matter.
Diane Voss, City Clerk/Records Manager
P. O. Box 811
Ames, Iowa 50010
(515) 239-5105
"Joel A. Thilges" Diane, It looks like the city will be invoicing Keith.. 09/05/2014 02:35:22 PM
From: "Joel A.Thilges"<Joel.Thilges@FNBAmes.com>
To: "dvoss@city.ames.ia.us"<dvoss@city.ames.ia.us>
Cc: "Keith Arneson (keithdarneson@gmail.com)"<keithdarneson@g mail.com>
Date: 09/05/2014 02:35 PM
Subject: FW: Dotson Stoplight
Diane,
It looks like the city will be invoicing Keith for the balance of the Dotson interchange—covered under
Letter of Credit#0405. Can you please coordinate on the City's behalf that when we (Keith or FNB)
delivers the check to the City of Ames we can obtain a satisfaction and release of Letter of Credit#0405
at the same time. This would assist in keeping our books clean and in balance.
Thank You
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From: Keith Arneson [mailto:keithdarneson@gmail.com]
Sent: Friday, September 05, 2014 2:31 PM
To: Joel A. Thilges
Subject: Fwd: Dotson Stoplight
FYI
Sent from my Whone
Begin forwarded message:
From: John C Joiner<JJoiner(a.,city.ames.ia.us>
Date: September 5, 2014 at 2:03:50 PM CDT
To: Duane R Pitcher<DPitcherkcity.ames.ia.us>
Cc: Justin Clausen <iclausengcity.ames.ia.us>, keitharneson(a.�mchsi.com
Subject: Fw: Dotson Stoplight
Hi Duane,
In accordance with the South Fork developer agreement, Keith owes the City $23,467.94. Can
you please have a invoice processed and sent to him?
Thanks,
John
John C. Joiner, P.E.
Director of Pitblic Works
515.239.5165 desk 1 515.239.5404 fax
jioiner@city.ames.ia.usI City Hall,515 Clark Avenue I Ames, IA 50010
www.CityofAmes.org I -Caring People-Quality Programs-Exceptional Service
-----Forwarded by John C Joiner/COA on 09/05/2014 02:01 PM-----
From: Justin Clausen/COA
To: Keith Arneson<keithdarneson angmail.com>
Cc: John C Joiner<[ioiner(a)city.ames.ia.us>,"Joel.Thilges"<Joel.Thilges a(Dfnbames.com>
Date: 09/05/2014 12:03 PM
Subject: Re: Dotson Stoplight
Keith,
This project was accepted by City Council on August 12, 2014. The construction cost was
$546,935.87. As you may recall, this project received an Iowa DOT Traffic Safety Grant in the
amount of$500,000. Thus the remaining balance ($46,935.87)was to be split between the
Developer and the City. Thus the amount required by your letter of credit totals to $23,467.94.
1 admit I don't know the process to getting you a bill after it leaves my hand, but let me follow up
on that and find out what other steps are necessary to get your LOC released.
In regards to the other South Fork LOC's, I think the remaining items are the pedestrian ramps in
the 3rd and the 5th and we could move those ahead with closure as well here this fall.
I hope that helps.
Justin
Pmes
Justin A. Clausen, P.E.
Construction Supervisor
515.239.5279 main 1515.239.5404 fax
4clausen@city.ames.ia.us I City Hall,515 Clark Avenue I Ames, IA 50010
www.CityofAmes.org I -Caring People-Quality Programs-Exceptional Service
From: Keith Arneson<keithdarneson a()gmail.com>
To: Justin Clausen<iclausen(a)citv.ames.ia.us>,John C Joiner<iioiner(a)citv.ames.ia.us>
Cc: "Joel.Thilges"<Joel.Thilaes(a)fnbames.com>
Date: 09/05/2014 10:12 AM
Subject: Dotson Stoplight
Justin and John,
Hope things are well with you. As you know I am busy adding the final additions to
Nature's Crossing and South Fork.
First National is pushing me to get the Letters of Credit removed from this subdivision. I
have had top coats just laid on Cochrane to Beedle, all of Marigold and all of Sunflower.
I will work on getting this released with Joel Thilges.
The most pressing issue is the release of the LOC for the intersection improvement at
Dotson. It has been very close to a full year since this work was done . I really need this
closed out. I have written asking for this several times but to no avail.
Please get back to me with a final number, or a date you will have a final number, by
Sept 12.
Thanks for your cooperation and understanding.
Keith
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IPage 1 of 1
LOC's
Keith Arneson
to:
John C Joiner, Justin Clausen
09/08/2014 11:48 AM
Cc:
Diane R Voss, "Joel.Thilges"
Show Details
Hi John,
Just wanted to follow up with you on some of my outstanding Letters of Credit to the city for South
Fork. As you know my lender wants these off their plate, and since the money is sequestered, I want it
done too. As you know we have had curb repair and top coat completed on 4 additions this past month. I
have Manatts bills and need to get them paid.
So here is what I need:
LOC 0403 complete release of the $21,500 obligation for SF 3 top coat
LOC 0405 complete release of the $30,000 obligation for Dotson's stoplight
LOC 0410 substantial release of the $15,185 obligation for topcoat and trees
LOC 412 complete release of the $23,410 obligation for topcoat
LOC 417 substantial release of the $13,635.50 for the top coat and trees
In any case where you can't offer a full release of my LOC's please indicate the balance that will remain
and the itemization of what is left to pay.
Thanks for doing this for me quickly to allow me to meet my obligations to Manatts.
Keith
file://C:\Documents and Settings\diane.voss\Local Settings\Temp\notesElEF34\—web0633.... 9/8/2014
Fw: LOC's
John C Joiner to: Linda D Stole 09/08/2014 01:35 PM
Cc: Duane R Pitcher, Diane R Voss
John C Joiner Fw: LOC's
Duane R Pitcher John, Can you provide the other items:
John C Joiner Sorry. Thought/sent the CAFlast week. Its attached, below. B,
Lynn Brennan l am working on getting an invoice sent to Pinnacle Prove
Hi Linda,
Please bill:
Pinnacle Properties, LLC
4114 Cochrane Parkway
Ames, IA 50014
John C. Joiner, P.E.
Director of Public Works
515.239.5165 desk 1 515.239.5404 fax
jjoiner@city.ames.ia.us l City Hall, 515 Clark Avenue Ames, IA 50010
www.CityofAmes.org I -Caring People-Quality Programs- Exceptional Service"
----- Forwarded by John C Joiner/COA on 09/08/2014 01:33 PM -----
From: Keith Arneson <keithdarneson@gmail.com>
To: John C Joiner<JJoiner@city.ames.ia.us>
Date: 09/08/2014 01:09 PM
Subject: Re: LOC's
Thanks John.
Please bill all to Pinnacle at 4114 Cochrane Parkway, 50014 .
I ' ll get the Dotson light pd this week.
Sent from my iPhone
4
Re: LOC's
Justin Clausen to: Keith Arneson 09/08/2014 03:10 PM
Cc: John C Joiner, Diane R Voss, "Joel.Thilges"
Keith Arneson LOC's
Justin Clausen Keith, LOC 0403.- South Fork 3rd:Can be reduced to$3,454. T/
Keith,
LOC 0403: South Fork 3rd: Can be reduced to $3,454. The remaining amount is the for the pedestrian
ramps to be installed at Cochrane Pkwy and Beedle.
LOC 0405: Dotson/Lincoln Way Traffic Signal: Can be reduced to $0 contingent upon payment of
$23,467.94 as noted in my email from 9/5/2014. A bill is being prepared for your payment.
LOC 0410: South Fork 4th: Can be reduced to $0. Note that street trees are still a requirement per the
development agreement standards.
LOC 412: South Fork 5th: Can be reduced to $2,960. The remaining amount is for the pedestrian ramps
to be installed at Marigold and Sunflower.
LOC 417: South Fork 7th (Marigold Portion Only): Can be reduced to $4,000. The remaining amount is
for street lighting. Note that street trees are still a requirement per the development agreement standards.
I will be preparing certifying letters for City Council to the effect above that should be on the 9/23/2014
Council Agenda. Please let me know if you have questions on any of the information above.
Justin
Justin A. Clausen, P.E.
Construction Supervisor
515.239.5279 main 1 515.239.5404 fax
jclausen@city.ames.ia.us I City Hall, 515 Clark Avenue Ames, IA 50010
www.CityofAmes.org I —Caring People—Quality Programs— Exceptional Service
From: John C Joiner/COA
c
To: Keith Arneson<keithdarneson@gmail.com>
Cc: Diane R Voss<DVoss@city.ames.ia.us>,Justin Clausen<iclausen@city.ames.ia.us>,"Joel.Thilges"
<Joel.Thilges@fnbames.com>
Date: 09/08/2014 12:50 PM
Subject: Re:LOC's
Hi Keith!
I can understand and would also like to get those cleaned up. We can release the LOC 0405 as soon as
you get the invoice and bring Diane a check......did you reply to Finance with the name/address preferred
for billing?
Justin, can you please check the status on the others and reply?
Thanks!
John C. Joiner, P.E.
Director of Public Works
515.239.5165 desk 1515.239.5404 fax
jjoiner@city.ames.ia.us I City Hall,515 Clark Avenue I Ames, IA 50010
www.CityofAmes.org I -Caring People-Quality Programs-Exceptional Service
From: Keith Arneson<keithdarneson@gmail.com>
To: John C Joiner<jjoiner@city.ames.ia.us>,Justin Clausen<jclausen@city.ames.ia.us>
Cc: Diane R Voss<DVoss@city.ames.ia.us>,"Joel.Thilges"<Joel.Thilges@fnbames.com>
Date: 09/08/2014 11:48 AM
Subject: LOC's
Hi John,
Just wanted to follow up with you on some of my outstanding Letters of Credit to the city for
South Fork. As you know my lender wants these off their plate, and since the money is
sequestered, I want it done too. As you know we have had curb repair and top coat completed on
4 additions this past month. I have Manatts bills and need to get them paid.
So here is what I need:
LOC 0403 complete release of the $21,500 obligation for SF 3 top coat
LOC 0405 complete release of the $30,000 obligation for Dotson's stoplight
LOC 0410 substantial release of the $15,185 obligation for topcoat and trees
LOC 412 complete release of the $23,410 obligation for topcoat
LOC 417 substantial release of the $13,635.50 for the top coat and trees
In any case where you can't offer a full release of my LOC's, please indicate the balance that will
remain and the itemization of what is left to pay.
Thanks for doing this for me quickly to allow me to meet my obligations to Manatts.
Keith