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Home My WebLink AboutA015 - Email Correspondence regarding letter of credit Diane R Voss/COA To Justin Clausen/COA@COA 12/05/2011 05:00 PM cc Eric Cowles/COA@COA bcc Diane R Voss/COA Subject Letter of Credit for Northridge Heights, 10th Addition Justin: I am in receipt of Tracy Warner's memo dated 11/29/11. From that memo, I assume that we will be asking for approval of a Resolution by the Council on December 13 reducing the amount of the LOC pertaining to the above-named Subdivision. Is that correct? Thank you! Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515)239-5105 Justin Clausen/COA To Chuck Winkleblack<chuck@ hu nziker.com> n/ 11/29/2011 03:00 PM cc Diane Voss<DVoss@city.ames.ia.us>, ecowles@city.ames.ia.us,John C Joiner <JJoiner@city.ames.ia.us>,Tracy Warner bcc Subject Re: letters of credit[) To my knowledge there is a portion of the line that has not passed the low pressure sanitary test and I haven't seen the video of the sanitary. If the contractor is claiming otherwise please let me know and I will dig into it further. The contractor is aware of this section of the sanitary not being passed yet. Justin A.Clausen, P.E. Construction Supervisor Public Works Department Engineering Division 515 Clark Avenue Desk: (515)239-5279 FAX: (515)239-5404 Email:jclausen@city.ames.ia.us From: Chuck Winkleblack<chuck@hunziker.com> To: Tracy Warner<twarner@city.amesJa.us> Cc: Diane Voss<DVoss@city.ames.ia.us>,ecowles@city.ames.ia.us,Justin Clausen<jclausen@city.ames.ia.us>,John C Joiner<JJoiner@city.ames.ia.us> Date: 11/29/2011 02:51 PM Subject: Re:letters of credit Can someone send me a list of what needs to be completed with the sanitary sewer. Have they not turned in the tapes for review? We are pretty sure that they are all installed. Thanks in advance for your help and I know have a better understanding of who we are to direct the correspondence to regarding the LOC's. I don't want to be a pest but we have worked collectively with the city to make sure that we do not pay the subs their final payment until we have gotten the OK from the city that you have accepted the work. They are calling me repeatedly looking for their money and that is why I need to know what they need to do to complete their work so that we can pay them the money they have earned On Tue,Nov 29, 2011 at 1:55 PM, Tracy Warner<twarner(a),city.ames.ia.us>wrote: Chuck Winkleblack To Tracy Warner<twarner@city.amesJa.us> <chuck@hunziker.com> cc Diane Voss<DVoss@city.ames.ia.us>, 'w 11/29/2011 02:51 PM ecowles@city.ames.ia.us,Justin Clausen <jclausen@city.ames.ia.us>,John C Joiner bcc Subject Re: letters of credit Can someone send me a list of what needs to be completed with the sanitary sewer. Have they not turned in the tapes for review? We are pretty sure that they are all installed. Thanks in advance for your help and I know have a better understanding of who we are to direct the correspondence to regarding the LOC's. I don't want to be a pest but we have worked collectively with the city to make sure that we do not pay the subs their final payment until we have gotten the OK from the city that you have accepted the work. They are calling me repeatedly looking for their money and that is why I need to know what they need to do to complete their work so that we can pay them the money they have earned On Tue, Nov 29, 2011 at 1:55 PM, Tracy Warner<twarner@city.ames.ia.us>wrote: Diane/Chuck, Our office has reviewed the requested letters of credit and have the following updates: Northridge Heights 1Oth: Final surface of asphalt reduce LOC to $8,782 to cover incomplete asphalt surface on Roxboro Erosion control complete Street Lighting complete Northridge Heights 14th: Sanitary Sewer not complete so need to keep $70,000 from LOC Water Main complete (therefore, reduce LOC by $50,000 to $70,000 for sanitary work yet to be completed) - Sunset Ridge 4th: Asphalt paving complete Erosion control complete Street lighting complete (therefore the LOC can be released) I realize that over the past few months/years that our division has experienced quite a bit of staff change. This has included new faces and experienced faces in new positions. Through conversations with each, I have worked to attempt a smooth transition while each person has gotten to know their responsibilities in their new job. Just to provide further clarity, Eric is primarily the DRC contact during design/final plat (therefore establishment of letters of credit). Justin Clausen (also copied on this email) is our(newer) Construction Supervisor who is responsible for the construction side of public improvements (therefore inspection/status of public improvements and reducing/renewing/releasing letters of credit). I believe that each of you have spoken/met Justin but let me know if you have not and I will arrange a meeting so that you know him. Eric and Justin are your primary contacts when it comes to letters of credit (establishing, reducing, renewing, and releasing). They have committed to work together to respond to your needs. If for some reason, you are not able to get in touch with them then you are free to contact me as well. The process will go much quicker if our communication is clear about expectations, including timing of those expectations. Hopefully my clarity above will provide an avenue for quicker responses in the future. I would gladly talk with anyone who has any concerns/questions regarding this clarified process. Thanks! Have a great day! Tracy L. Warner, Municipal Engineer City Hall, Public Works Department Engineering Division 515 Clark Avenue Desk: (515) 239-5163 FAX: (515) 239-5404 Email: twarner@city.ames.ia.us From: Chuck Winkleblack<chuck@hunziker.com> To: ecowles@city.ames.ia.us, Diane Voss <DVoss@city.ames.ia.us>, Tracy Warner<twarner@city.ames.ia.us> Date: 11/08/2011 03:39 PM Subject: letters of credit Eric, We have a few letters of credit out that I think can all be released There are 2 for Northridge Heights (1Oth and 14) and 1 for Sunset Ridge (4th). They are for top lifts of asphalt, street lighting and erosion control for both Sunset Ridge 4th and Northridge Heights loth. There were some utilities in the 14th addition at Northridge Heights. We are holding final payment from the contractor to make sure that the city has approved all of that work. Can you please update me on where all of those projects are and then Diane can put it on the council agendas accordingly Thanks, Charles E. Winkleblack, CRB Broker Associate Hunziker&Associates, Realtors 105 S. 16th Street Ames, IA 50010 515-239-8606 office 515-290-7007 mobile Chuck(a,hunziker.com Licensed in the State of Iowa This e-mail, including attachments, is the property of Hunziker& Associates, Realtors, and is covered by the Electronic Communications Privacy Act, 18 U.S.0 2510-2521, is confidential, and may be legally privileged. If you are not the intended recipient, you are hereby notified that any retention, dissemination, distribution, or copying of this communication is strictly prohibited. Please reply to the sender that you have received the message in error, and then please delete. Thank you. Charles E. Winkleblack, CRB Broker Associate Hunziker&Associates, Realtors 105 S. 16th Street Ames, IA 50010 515-239-8606 office 515-290-7007 mobile Chuck(aD-hunziker.com Licensed in the State of Iowa This e-mail, including attachments, is the property of Hunziker & Associates, Realtors, and is covered by the Electronic Communications Privacy Act, 18 U. S.0 2510-2521, is confidential, and may be legally privileged. If you are not the intended recipient, you are hereby notified that any retention, dissemination, distribution, or copying of this communication is strictly prohibited. Please reply to the sender that you have received the message in error, and then please delete . Thank you. Chuck Winkleblack To ecowles@city.ames.ia.us, Diane Voss <chuck@hunziker.com> <DVoss@city.ames.ia.us>,Tracy Warner 11/08/2011 03:39 PM <twarner@city.ames.ia.us> cc bcc Subject letters of credit Eric, We have a few letters of credit out that I think can all be released There are 2 for Northridge Heights (loth and 14) and 1 for Sunset Ridge (4th). They are for top lifts of asphalt, street lighting and erosion control for both Sunset Ridge 4th and Northridge Heights 1 Oth. There were some utilities in the 14th addition at Northridge Heights. We are holding final payment from the contractor to make sure that the city has approved all of that work. Can you please update me on where all of those projects are and then Diane can put it on the council agendas accordingly Thanks, Charles E. Winkleblack, CRB Broker Associate Hunziker&Associates, Realtors 105 S. 16th Street Ames, IA 50010 515-239-8606 office 515-290-7007 mobile ChuckCcDhunziker.com Licensed in the State of Iowa This e-mail, including attachments, is the property of Hunziker & Associates, Realtors, and is covered by the Electronic Communications Privacy Act, 18 U. S .0 2510-2521, is confidential, and may be legally privileged. If you are not the intended recipient, you are hereby notified that any retention, dissemination, distribution, or copying of this communication is strictly prohibited. Please reply to the sender that you have received the message in error, and then please delete . Thank you.