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Home My WebLink AboutA016 - Email correspondence regarding letter of credit F Re: Fw: Four Seasons u Eric Cowles to: Diane R Voss 08/16/2013 11:54 AM Cc: Karen Marren j Lianne Kula Diane, We would love to come up fora demonstration. Please seI Lianne Kula Diane:/fthere is no cost associated with Diane R Voss Hi Lianne:/haven't forgotten abgI Diane R Voss Hi Lianne:Please advise me ifyo ti Diane R Voss Hi Lianne:l have clef Diane, I talked with Karen and we looked through our file and Planning's file and it appears that there isn't anything additional from their end that would require Council approval. It's unique that they final platted everything and then phased the construction, but it looks like all we would need is a LOC for the amount of the public improvements. I'll work with Mike on what the LOC amount should be. I'll call Mike Flummerfeldt later today and let him know. If you have any questions, let me know. Thanks! Eric D. Cowles, P.E. Civil Engineer II 515.239.5277 main 1515.203.0791 cell 515.239.5404 fax ecowles@city.ames.ia.usI City Hall, 515 Clark Avenue I Ames, IA 50010 www.CityofAmes.org ^ Caring People-Quality Programs- Exceptional Service " Diane R Voss Eric: I don't have any approvals for Four Season... 08/15/2013 12:49:22 PM From: Diane R Voss/COA To: Eric Cowles/COA@COA Date: 08/15/2013 12:49 PM Subject: Re: Fw: Four Seasons Eric: I don't have any approvals for Four Seasons since 2009. The last LOC was from 2007. 1 don't know when Phase 2 was approved. Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 Eric Cowles Diane, Mike is looking to begin soon and I don't... 08/15/2013 07:57:50 AM Page 1 of 3 Re F,,@ eas ns Eric Cowles to: Mike Flummerfelt 08/23/2013 09:22 AM I Cc: Diane R Voss Show Details Mike, I was out yesterday and as of Wednesday night at 6:00 I didn't have any new messages. I will give him a call later today, but the Letter of Credit is filed with Diane Voss, City Clerk. Either yourself or Doug can also give her a call at 239-5105. Eric D. Cowles, PE Civil Engineer II City of Ames Public Works Department 515 Clark Avenue Ames, Iowa 50010 Phone 515-239-5277 Fax 515-239-5404 On Aug 22, 2013, at 9:41 AM, "Mike Flummerfelt" <flummhomes(2ciowatelecom.net>wrote: Eric, My banker Doug from US Bank said he has left several messages for you about this letter of credit, he needs a form or guide lines PLEASE call him. I need to know about taking this to city council, I don't know who Diane is or how to reach her? I want to take care of all the details so I don't have any delays; I want to start digging first week of September. My cell is 515-290-3707 Mike Flummerfelt From: Eric Cowles [mailto:ecowles city.ames.ia.us] Sent: Friday, August 16, 2013 2:16 PM To: Mike Flummerfelt Cc: Justin Clausen; Diane R Voss Subject: RE: Four Seasons Mike, To follow up our phone conversation. I spoke with Planning and there doesn't seem to be anything from their end that would need to go to Council, so nothing to do there. We will need to have a Letter of Credit for the amount of the public improvements (water main and sanitary sewer). If you could send me a bid tab with the cost break down that would be great, then Diane will know what to expect when they get the LOC. I'm not sure if this would need to go to Council or not, but Diane can let you know how all of that works. file://C:\Documents and Settings\diane.voss\Local Settings\Teinp\notesElEF34\—web8688... 8/23/2013 > > Page 2 of 3 We regards to the inspections, get in touch with Justin Clause. He is our Construction Supervisor and will want to have a preconstruction meeting with the contractor prior to beginning the work. I have cc'd him on this email, but his cell number is 515-203-6118. We will also be sending an invoice at the end of the project for the inspection of the mains as we do on other public improvement projects. If you have any other questions, let me know. Thanks and have a great weekend. <image001.gif5 Eric D. Cowles, P.E. Civil Engineer II 515.239.5277 rnnin 1 515.203.0791 cell 515.239.5404.ffix ecowles@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010 www.CityofAmes.org I —Caring People—Quality Programs Exceptional Service ti From: "Mike Flummerfelt"<lummhomes(cDiowatelecom.net> To: "'Eric Cowles"'<ecowles(cD city.ames.!a.us> Date: 08/13/2013 01:59 PM Subject: RE:Four Seasons Eric, I wanted to touch base with you again; I plan on breaking ground on phase 2 and part of phase 4 first part of September. I have not heard from you about any further requirements that you need other than to keep you posted on construction dates. If you do need something it is critical that I know about them very soon. I will pass your contact information on to my plumbing contractors. If you need to reach me my cell is 515-290-3707 Thank You, Mike Flummerfelt From: Eric Cowles [mailto:ecowles@city.ames.ia.us] Sent: Monday, February 25, 2013 4:34 PM To: flummhomes@iowatelecom.net Subject: Four Seasons Mike, file://C:\Documents and Settings\diane.voss\Local Settings\Temp\notesElEF34\—web8688... 8/23/2013 ' Page 3 of 3 1 wanted to touch base with you and let you know that I hadn't forgotten about you. I am in the process of doing a little follow up on the history and process around the "2nd" addition to the park. You may have to put up a letter of credit for the value of the public improvements, but I'm trying to confirm if that is required or not. Typically this would be the case, but to my understanding this was a unique situation and I want to make sure that we get it right before we get too far down the road. Once I have an answer for you I will get back to you. Thanks! <image001.gif> Eric D. Cowles, P.E. Civil Frrgineei-II 515.239.5277 main 1 515.203.0791 cells 515.239.5404 fax ecowles@city.ames.ia.us I City Hall,515 Clark Avenue I Ames, IA 50010 www.CityofAmes.org I —Caring People—Quality Programs—Exceptional Service [attachment"image001.gif' deleted by Eric Cowles/COA] fileWCA\DOCUments and SettingsUane.vossTocal Settings\Temp\notesElEF34\—web8688... 8/23/2013 Re: Four Seasons Mobile Home Park -i Justin Clausen to: Diane R Voss 08/23/2013 01:48 PM Cc: Eric Cowles Diane R Voss Four Seasons Mobile Home Park Justin Clausen /don't have anything about it either. All l have is a set of plans l receive` LEric Cowles /have a fax from Mike dated Tuesday... /didn't see it Wednesday and! I i I don't have anything about it either. All I have is a set of plans I received earlier this week. r �(j}f 1;)L Pmes, .. Justin A. Clausen, P.E. Construction Supervisor 515.239.5279 main 1515.239.5404 fax jclausen@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010 www.CityofAmes.or Caring People—Quality Programs— Exceptional Service Diane R Voss Gentlemen: Doug Ragaller from U. S. Bank calle... 08/23/2013 01:17:33 PM From: Diane R Voss/COA To: Eric Cowles/COA@COA,Justin Clausen/COA@COA Date: 08/23/2013 01:17 PM Subject: Four Seasons Mobile Home Park Gentlemen: Doug Ragaller from U. S. Bank called me, asking what amount the Letter of Credit needed to be for Mike Flummerfelt's project. I have been copied on the trail of e-mails, and it appeared that Mr. Flummerfelt was to have gotten bids on the water main and sanitary sewer work, and from that Eric was going to determine the amount needed for the LOC. Have either of you been in contact with Mr. Flummerfelt regarding those amounts? Mr. Ragaller wants to be informed of the LOC amount yet today, and Mr. Flummerfelt wants to get started right away. I do not have an amount to give him at this point. Do we have an Agreement for Public Improvements or anything that binds Mr. Flummerfelt to pay for the water and sanitary sewer work? Thanks for any light either of you could shed on this. Diane Voss, City Clerk/Records Manager P. O. Box 811 Re: Four Seasons Mobile Home Park - Eric Cowles to: Diane R Voss 08/23/2013 02:13 PM Cc: Justin Clausen ' Diane R Voss Four Seasons Mobile Home Park i J Eric Cowles /have a fax from Mike dated Tuesday... /didn't see it Wednesday and i I i j i ! i I I have a fax from Mike dated Tuesday... I didn't see it Wednesday and was out yesterday. From what I see the public improvements is$148,068 and the amount for erosion control bond at $500/acre comes out to$550 for a total LOC of$148,618. I will have to look at the subdivsion file. I would assume that we had one when Chuck owned it when the Phase one was done. I don't know if that would still be binding or not though. e s , Eric D. Cowles, P.E. Civil Engineer H 515.239.5277 main 1515.203.0791 cell 515.239.5404 fax ecowles@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010 www.CityofAmes.ora " Caring People—Quality Programs'" Exceptional Service— Diane R Voss Gentlemen: Doug Ragaller from U. S. Bank calle... 08/23/2013 01:17:33 PM From: Diane R Voss/COA To: Eric Cowles/COA@COA,Justin Clausen/COA@COA Date: 08/23/2013 01:17 PM Subject: Four Seasons Mobile Home Park Gentlemen: Doug Ragaller from U. S. Bank called me, asking what amount the Letter of Credit needed to be for Mike Flummerfelt's project. I have been copied on the trail of e-mails, and it appeared that Mr. Flummerfelt was to have gotten bids on the water main and sanitary sewer work, and from that Eric was going to determine the amount needed for the LOC. Have either of you been in contact with Mr. Flummerfelt regarding those amounts? • Mr. Ragaller wants to be informed of the LOC amount yet today, and Mr. Flummerfelt wants to get started right away. I do not have an amount to give him at this point. Do we have an Agreement for Public Improvements or anything that binds Mr. Flummerfelt to pay for the water and sanitary sewer work? Thanks for any light either of you could shed on this. Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 j RE: Four Seasons Eric Cowles to: Mike Flummerfelt 08/23/2013 02:25 PM Cc: Diane R Voss i i View: (Mail Threads) I I i i Mike, I found your fax with the bid tab. It looks like the LOC for public improvements is$148,068 plus$500/acre of disturbance for the Construction Site Erosion and Sediment Control Bond. I calculated the acreage based on LF of sanitary sewer 9681f by 50ft wide easement area to get an acreage of 1.1 acres which comes out to $550 for that bond. This brings the total LOC to$148,618. 1 was talking with Jake Moore, our storm water specialist, and Chuck still has the DNR permit on the site, but you will most likely want to have him transfer that to you. There is also a COSESCO permit that is still out there for the site that Chuck had. There is no need to pay again for the permit, but Jake would like to have you fill out the permit in you name and have that for the file. I will forward the above amount to Diane Voss so she knows what to expect from Doug. If you have any other questions, let me know. Thanks! ItET` OF M S .. Eric D. Cowles, P.E. Civil Engineer H 515.239.5277 main 1515.203.0791 cell 515.239.5404 fax ecowles@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010 www.CitvofAmes.org ^ Caring People—Quality Programs—Exceptional Service" "Mike Flummerfelt" Eric, 08/23/2013 11:34:33 AM From: "Mike Flummerfelt"<flummhomes@iowatelecom.net> To: "'Eric Cowles"'<ecowles@city.ames.ia.us> Date: 08/23/2013 11:34 AM Subject: RE: Four Seasons Four,SeasonsFlumm..'Offelt-' tlta"WOR Voss to: douglas.ragaller 08/23/2013 02:28 PM Bcc: Diane R Voss Diane R Voss Four Seasons: Flummerfelt j Mr. Ragaller: I have been apprised that the amount of the LOC should be$148,618 for water main, sanitary sewer, and erosion control. Thank you. Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 Re: Four Seasons: Flummerfelt Diane R Voss to: douglas.ragaller 08/30/2013 02:24 PM Cc: Eric Cowles Bcc: Diane R Voss Diane R Voss Four Seasons: Flummerfelt iJ douglas.ragaller Thanks for the info, Diane. l believe this work is all going to be complei Diane R Voss Mr. Ragaller.-l am so sorry that you have notgotten an answer tc I� douglas.ragaller Thanks, Diane. Any idea on the question of the needed to Diane R Voss Mr. Ragaller.-l am awaiting the opinion of the City At Doug: I have received approval from City Attorney Judy Parks for a 6-month expiration for the LOC. The one concern is the amount($550) specified for soil erosion. If all of the requirements for that are not complete, we will need to renew the LOC for a lessened amount to that total or Mr. Flummerfelt could provide us with a Cashier's Check as security for that completion. We will cross that bridge when we get to it. Diane Voss, City Clerk/Records Manager_ P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 douglas.ragaller Thanks, Diane. Any idea on the question of the... 08/30/2013 08:36:22 AM From: douglas.ragaller@usbank.com To: "Diane R Voss"<DVoss@city.ames.ia.us> Date: 08/30/2013 08:36 AM Subject: Re: Four Seasons: Flummerfelt Thanks, Diane. Any idea on the question of the needed term of the LOC?You had mentioned 2 years on the phone to me, but based on this specific project it would seem 6 months would be sufficient. Thanks again for your help. Doug Ragaller Market President US Bank 405 Main St Ames, IA 50010 515.239.3612 -direct 515-291-3102-cell 515.239.3616-fax - � ' | " Re: LOC for Four Seasons �] ---� Judy KParks to: Diane RVoss 08/ 020131113AM |' —'- ----'----------------------------- ---- --- -- ---------' - - ----- Diane RVoss LOC for Four Seasons / / Judy KParks Hi Diane, Thanks for asking. Since Eric confirms that the actual work Hi Diane, Thanks for asking. Since Eric confirms that the actual work can be done on a short time frame and we aren't just relying on Mr Flummerfelt's word on this, I am satisfied that the 6 month LOC should have that security in place through the amount of time that it's anticipated it will take to complete the construction. | also know that this ( a six month LDC) will not be the rule generally, which | am conscious of because | don't want you to have to keep track of more deadlines created just because the developer wants to use shorter terms in his security and assume he can re-up them each time the expiration date looms. Judy K. Parks, City Attorney City of Ames Legal Department 515 Clark Avenue, P.O. Box 811 Ames, |ovva50O10 Phono: 515'239-5140 Fax: 515-238-5142 Email:jparks@oity.omesja.ue 77 .x m e *=�� Diane RVoss Hi Judy! Happy Friday! 08C30/201310:51:20AM From: Diane RVnnaKCOA To: Judy K Parks/COA@COA Date: 0880/201310:51AK8 Subject: LOC for Four Seasons ----- - -------- --------- -- ---- - --- - '--' — - ---- — - - - -- - - Hi Judy! Happy Friday! Per Eric Cowles, Mike Flummerfelt needs to file a LOC with me for water and sanitary sewer improvements for the next phase of the Four Seasons Subdivision. The entire Subdivision was platted in 2006; however, was going to be constructed in phases. Karen Marren has advised that there is nothing to take to Council, as the platting was approved in 2006; however, they do need to file security for those two public improvements. Mr. Flummerfelt's bank would like to have a six-month expiration on the LOC since Mr. Flummerfelt has a contract executed for water and sanitary sewer installation stating that they have to be finished in 60 days. Are you OK with a six-month LOC in this case? Eric Cowles confirmed that those two things will be completed in a relatively short time frame. I track the LOCs anyway and will get an extension if need be. Please advise. Thanks! Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 Re: Four Seasons: Flummerfelt Diane R Voss to: douglas.ragaller 08/30/2013 10:59 AM Bcc: Diane R Voss _r Diane R Voss Four Seasons: Flummerfelt J douglas.ragaller Thanks for the info, Diane. l believe this work is all going to be complei i Diane R Voss Mr. Ragaller.-lam so sorry that you have notgotten an answer tc J douglas.ragaller Thanks, Diane. Any idea on the question of the needed te, Li Diane R Voss Mr. Ragaller.-lam awaiting the opinion of the City At'. S Mr. Ragaller: I am awaiting the opinion of the City Attorney as to the term of the LOC that would be allowed. I have explained to her, after talking to Mike Flummerfelt and Civil Engineer Eric Cowles, that the improvements will be completed within 60 days. I track LOCs, so if they are not completed, I would contact you 30 days prior to its expiration and request an extension. Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 douglas.ragaller Thanks, Diane. Any idea on the question of the... 08/30/2013 08:36:22 AM From: douglas.ragaller@usbank.com To: "Diane R Voss"<DVoss@city.ames.ia.us> Date: 08/30/2013 08:36 AM Subject: Re: Four Seasons: Flummerfelt Thanks, Diane. Any idea on the question of the needed term of the LOC?You had mentioned 2 years on the phone to me, but based on this specific project it would seem 6 months would be sufficient. Thanks again for your help. Doug Ragaller Market President US Bank 405 Main St Ames, IA 50010 515.239.3612-direct 515-291-3102-cell 515.239.3616-fax Re: Four Seasons: Flummerfelt Diane R Voss to: douglas.ragaller 09/12/2013 01:23 PM Bcc: Diane R Voss Diane R Voss Four Seasons: Flummerfelt douglas.ragaller Thanks for the info, Diane. l believe this work is all going to be complei, Diane R Voss Mr. Ragaller. lam so sorry that you have notgotten an answer t i Diane R Voss Mr. Ragaller-l am awaiting the opinion of the City& Diane R Voss Mr. Ragaller.-l am awaiting the opinion of the City At: Mr. Ragaller: Thank you for emailing me the LOC. Please change the name to "Flummerfelt's 'Four Seasons Subdivision' instead of"Shady Grove..." I have forwarded same to the City Attorney for approval. If she approves the LOC, I need one with an original signature. I understand that Mr. Flummerfelt wants to begin the work on Monday, so I would appreciate if we could get the original LOC filed today. Thanks for your cooperation. Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 douglas.ragaller Diane: Please see attached the letter of credit fo... 09/12/2013 11:56:11 AIV1 From: douglas.ragaller@usbank.com To: "Diane R Voss"<DVoss@city.ames.ia.us> Date: 09/12/2013 11:56 AM Subject: Re_Four Seasons: Flummerfelt Diane: Please see attached the letter of credit for Mr. Flummerelt's project. I dated it for Monday Sept 16 as I understand that is the day work is supposed to begin. Doug Ragaller Market President US Bank 405 Main St Ames, IA 50010 515.239.3612-direct 515-291-3102-cell r- -I Re: Four Seasons: Flummerfelt '_-1 I.:= Diane R Voss to: douglas.ragaller 09/12/2013 02:51 PM Cc: Justin Clausen Bcc: Diane R Voss I� Diane R VossF u yySeaSons rFlummerfelt douglas.ragaller Thanks for the info, Diane. l believe this work is all going to be comple% Diane R Voss Mr. Ragaller.,lam so sorry that you have not gotten an answer td i j Diane R Voss Mr. Ragaller.-l am awaiting the opinion of the City At Diane R Voss Mr. Ragaller l am awaiting the opinion of the City At Doug: The LOC has been approved by Assistant City Attorney Mark Lambert. Please add "Four Seasons Subdivision" in the reference line (it is fine to leave the Shady Grove...reference, but please add an a/k/a or a "/Four Seasons." If at all possible, please hand-carry an original with original signature to my office by tomorrow, September 13, 2013. If that is not going to be possible, please let me know. Thank you. Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105