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HomeMy WebLinkAbout~Master - Agreement for Fly Iowa 2020 Event at the Ames Municipal Airport RESOLUTION NO. 20-040 RESOLUTION APPROVING AGREEMENT FOR FLY IOWA 2020 EVENT AT THE AMES MUNICIPAL AIRPORT FOR THE CITY OF AMES,IOWA WHEREAS,the City was contacted by its airport Fixed Base Operator(FBO),Central Iowa Air Service(CIAS),regarding the possibility of hosting an airshow at the Ames Municipal Airport on August 8, 2020, with a potential rain date of August 9, 2020; and, WHEREAS, the event is co-sponsored through an Agreement that includes the Ames Municipal Airport(the City),the Fly Iowa 2020 Committee, and Iowa Aviation Promotion Group, Inc. (IAPG); and, WHEREAS,the event is free and open to the public and is expected to attract between 5,000 to 7,000 people; and, WHEREAS,there will be food and drink available for purchase as well as other fundraising activities, and any proceeds of the event will be donated to a local charity; the Fly Iowa 2020 Committee has indicated that the Boys&Girls Club of Ames would be the beneficiary for the event; and, WHEREAS, the event requires an Agreement with IAPG and Fly Iowa 2020 to specify the obligations of the three parties; and, WHEREAS,all funds raised by the Fly Iowa 2020 Committee will be matched by the IAPG, up to $5,000, and the Agreement also requires that a $5 million insurance policy be purchased for the event listing to the City and IAPG as additional insured; and, WHEREAS,the event coordinators will work with Police,Fire,and Emergency Services to develop an Emergency Response Plan(Safety Plan)to submit to the Federal Aviation Administration (FAA) for review and approval; and, WHEREAS, if the Emergency Services Plan and the insurance coverage have not been obtained for any reason and/or if the Emergency Services Plan is not approved by the FAA for any reason, the Agreement will terminate immediately upon written notice; and, WHEREAS, the Fly Iowa 2020 Committee has committed to covering all costs associated with the event, which are anticipated to be paid through the fundraising efforts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the Agreement for the Fly Iowa 2020 Event at the Ames Municipal Airport is hereby approved. ADOPTED THIS 28`' day of January, 2020. Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Beatty-Hansen Seconded by: Betcher Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 28t'day of January, 2020.