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HomeMy WebLinkAbout~Master - Approving Contract for Civil Engineering Services for Property at 321 State Avenue RESOLUTION NO. 20-035 RESOLUTION APPROVING CONTRACT FOR CIVIL ENGINEERING SERVICES FOR PROPERTY LOCATED AT 321 STATE AVENUE FOR THE CITY OF AMES,IOWA WHEREAS, City Council directed staff to proceed with planning for the development of affordable single-family and multi-family housing at its December 17,2019,meeting and one of the key steps is to hire a consulting civil engineer to prepare a Preliminary and Final Subdivision Plat and improvements plans related to the development of single-family housing; and, WHEREAS,future development of multi-family housing on a portion of the site would occur through a partnership with a low-income housing developer and is not a primary component of hiring a civil engineer at this time; and, WHEREAS, the civil engineering services for platting are envisioned to take eight months to complete at a cost of$49,600, and the City Council has budgeted$50,000 from the Community Development Block Grant(CDBG) funds for this project; and, WHEREAS,when hiring an engineering firm using federal dollars,HUD requires utilizing a two-envelope request for the qualification process; WHEREAS, the qualification process is that the evaluation team determines which firm is the most qualified to perform the work; this includes an initial review of the proposals submitted, clarifications of the proposals, and if necessary, interview one or more firms; and, WHEREAS,once the most qualified firm is selected,the City opens their sealed fee proposal only and negotiates a contract; and, WHEREAS, in October 2019, staff developed and solicited a Request for Qualifications (RFQ)to 30 firms for their interest in assisting the City of Ames in preparing subdivision plans for development of an approximate 10-acre parcel of land located at 321 State Avenue as a mixed- income housing subdivision; and, WHEREAS, three responses were received and reviewed by an evaluation team,who then ranked the proposals using an evaluation matrix identified in the RFQ; and, WHEREAS, after completing the scoring process, Civil Design Advantage, received the highest ratings and was selected as the most qualified firm; and, WHEREAS, with the proposed scope of services, the start of construction of affordable single-family housing can occur in 2020 and Civil Design Advantage will prepare development concepts for the site during January and February 2020,with the intent of having City Council select a preferred single-family lot layout before March 2020; and, WHEREAS, once the lot layout has been selected, Civil Design Advantage can begin to prepare the actual Preliminary Plat and other associated documents for approval by the City and then complete the improvement plans and Final Plat documents; and, WHEREAS, the City would potentially be able to have the bid package for the public improvements as early as April, award a contract in June 2020, and construction could begin in the late summer with a few buildable lots available prior to end of 2020. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the contract with Civil Design Advantage,LLC,of Grimes,Iowa for Civil Engineering Services for the property located at 321 State Avenue in the amount of$49,600, is hereby approved. ADOPTED THIS 14th day of January, 2020. 1-W I.- Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Corrieri Seconded by: Beatty-Hansen Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin, Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 14t'day of January, 2020.