HomeMy WebLinkAbout~Master - Approving CyRide Fuel Purchase and Delivery from January 1, 2020 until June 30, 2020 RESOLUTION NO. 19-603
RESOLUTION APPROVING CYRIDE FUEL PURCHASE AND DELIVERY FROM
JANUARY 1, 2020, UNTIL JUNE 30, 2020
FOR THE CITY OF AMES
WHEREAS,CyRide has purchased fuel on a calendar year basis since 2014 when fuel future
contracts were last used for budget stabilization; and,
WHEREAS,CyRide has been bidding fuel at a cost over or under market rates on a calendar
year basis; and,
WHEREAS, market rate for the bid, and resulting contract, is the Des Moines Terminal
average fuel price published daily on the Iowa Department of Transportation website; and,
WHEREAS,purchasing fuel in this manner has put the fuel contract out of synchronization
with the rest of the commodities CyRide purchases and since future contracts will not be used again
in the foreseeable future, a six month contract was recently bid so that fuel purchases can again be
aligned with the fiscal year; and,
WHEREAS, in May 2020, CyRide will bid fuel again for the next fiscal year; and,
WHEREAS,on October 28,2019,a Request for Proposals(RFP)was issued for the purchase
of diesel fuel from January 1, 2020, through June 30, 2020; and,
WHEREAS, bids were due on November 6, 2019, and three suppliers provided bids; and,
WHEREAS, CyRide staff performed a bid analysis based on quantities of fuel consumed
from January 1,2019 to June 30,2019, and Diamond Oil of Des Moines,Iowa,had the overall best
price for the contract period because of its discount on biodiesel; and,
WHEREAS, CyRide anticipates using up to 187,500 gallons of fuel during the contract
period for a total not-to-exceed contract amount of$515,625,with the not-to-exceed contract amount
being based on the approved FY 2019/20 budget price of$2.75 per gallon; and,
WHEREAS,the Transit Agency Board of Trustees approved this purchase through Diamond
Oil at its meeting on November 14, 2019.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the purchase of fuel from January 1, 2020, until June 30, 2020 from Diamond Oil of Des
Moines, Iowa, in an amount not-to-exceed contract amount of$515,625 is hereby approved.
ADOPTED THIS 26t'day of November, 2019.
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Nelson
Seconded by: Corrieri
Voting aye: Beatty-Hansen, Corrieri, Gartin, Martin,Nelson
Voting nay: None Absent: Betcher
Resolution declared adopted and signed by the Mayor this 26t1i day of November, 2019.