HomeMy WebLinkAbout~Master - Approving Three-Year Contract for Computerized Maintenance Management Software for the Power Plant RESOLUTION NO. 19-448
RESOLUTION APPROVING A THREE-YEAR CONTRACT FOR COMPUTERIZED
MAINTENANCE MANAGEMENT SOFTWARE FOR THE POWER PLANT
FOR THE CITY OF AMES,IOWA
WHEREAS,the Power Plant uses a Computerized Maintenance Management Software(CMMS)
system called MP2;and,
WHEREAS,the CMMS is the backbone of the Plant's maintenance program,tracking asset health,
maintenance records,work orders,and inventory and it is crucial to have an up-to-date system to assure the
Power Plant's reliability and efficiency;and,
WHEREAS,MP2 is no longer a supported system and the latest version does not meet the needs of
the Power Plant as it does not allow employees to access the work orders assigned to them,it cannot be
accessed via mobile devices,and it is not user-friendly for the Plant employees; and,
WHEREAS, staff sought proposals from three companies for software-as-a-service(SAAS)and
purchased software;and,
WHEREAS,the lowest cost proposal for a SAAS solution was provided by Limble CMMS as its
product allows all Plant employees to have easy mobile access to all inventory,parts,work requests, and
preventative maintenance tasks; and,
WHEREAS,besides access to the software,the annual price covers set up,maintenance fees,data
backup,and instant customer support; and,
WHEREAS,the FY 2018/19 Power Plant maintenance budget included$150,000 for the purchase of
this software,however, staff was unable to complete this task in FY 2018/19 and is planning to carry this
funding over to FY 2019/20;and,
WHEREAS, staff is requesting approval of a three-year agreement for$68,796 at this time,rather than
a one-year contract with renewal options as the three-year agreement reduced the rate by 20%off the list price.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the three-
year contract for Computerized Maintenance Management Software with Limble CMMS of Lehi, Utah, in the
amount of$68,796 is hereby approved.
ADOPTED THIS 27- day of August,2019.
Diane R.Voss,City Clerk John A. Haila,Mayor
Introduced by: Nelson
Seconded by: Corrieri
Voting aye: Beatty-Hansen,Betcher,Corrieri,Gartin,Martin,Nelson
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 27'day of August,2019.