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HomeMy WebLinkAbout~Master - Memorandum of Agreement and Agency Access Agreements with the Story County Police Department RESOLUTION NO. 19-395 RESOLUTION APPROVING THE MEMORANDUM OF AGREEMENT AND AGENCY ACCESS AGREEMENTS WITH THE STORY CITY POLICE DEPARTMENT FOR THE CITY OF AMES,IOWA WHEREAS,in July 2019,Council approved a Memorandum of Agreement with the City of Huxley,and an accompanying Agency Access Agreement with Superion(now CentralSquare)and Huxley that will allow the Huxley Police Department to join the MultiAgency Public Safety Network; and, WHEREAS,the City of Story City and the Story City Police Department have also taken the necessary steps to become part of the Network on the same terms and conditions as Huxley; and, WHEREAS, the Ames Police Department, Story County Sheriff's Office, and Iowa State University Police share public safety information across a jointly operated computer network; and, WHEREAS, in 2011, those agencies acquired a comprehensive suite of public safety data management software through a company then known as SunGard; and, WHEREAS,the SunGard suite included computer aided dispatch,records management,jail management, and mobile data elements and in addition to the software, the agencies now also operate a sophisticated public safety computer network that ties the agencies together; and, WHEREAS,the software and the network it operates on is managed by an interagency group known as the MultiAgency Public Safety Group (MAPSG); and, WHEREAS,the MAPSG network allows the agencies to share law enforcement information quickly and securely and ita also provides a redundancy that protects each of the individual agencies from the loss of service of data in emergency situations; and, WHEREAS,the original purchase of the SunGard software in 2011 was structured such that the City of Ames signed the master contract with SunGard and became the owner of the software licenses; and, WHEREAS, Story County and Iowa State University signed Agency Access Agreements with SunGard and the City that gave them full access to the software; and, WHEREAS, over the past few years several additional agencies, including Story County Conservation, Ames Fire, and Mary Greeley Medical Center, have been granted limited access to the public safety network,primarily for the purpose of facilitating quicker dispatching or to gather information from the dispatch system; and, WHEREAS, the three primary law enforcement agencies have recognized that there would be value in adding the three smaller law enforcement agencies in Story County to the network (Huxley Police Department,Story City Police Department,and Nevada Police Department),and all three are currently dispatched by the Story County Sheriff's Office; and, WHEREAS, all three agencies have expressed a desire to join and have taken steps to achieve that goal; and, WHEREAS,through a series of discussions,the three new agencies have agreed that to join the network each would need to pay for their own computer hardware, any license fees associated with the expansion of the system and network software,connectivity costs, and an amount equal to 15% of their license fees (with a minimum of$1,200)to support the costs of the network; and, WHEREAS, one exception is that a federal grant was used to acquire two records management,mobile field reporting,and mobile field arrest licenses for each agencyto help get them started on the process, and MAPSG has approved the addition of the new agencies; and, WHEREAS,the original purchase of the software suite was from SunGard,however shortly after the original purchase the vendor transitioned to Superion,the name recently changed again as the company transitioned to CentralSquare; and, WHEREAS,the Agency Access Agreement will still carrythe name Superion at the vendor's request. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the Memorandum of Agreement and Agency Access Agreements with the Story City Police Department allowing access to the public safety network is hereby approved. ADOPTED THIS 13`h day of August, 2019. Diane . Voss, City Clerk John A. Haila, Mayor Introduced by: Nelson Seconded by: Gartin Voting aye: Betcher, Corrieri, Gartin, Martin,Nelson Voting nay: None Absent: Beatty-Hansen Resolution declared adopted and signed by the Mayor this 13t1i day of August, 2019.