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HomeMy WebLinkAbout~Master - Contract to Donna Gilligan for Organization Development Consulting Services RESOLUTION NO. 19-392 RESOLUTION APPROVING WAIVING THE PURCHASING COMPETITIVE BID REQUIREMENT AND AWARDING CONTRACT TO DONNA GILLIGAN FOR FY2019/20 ORGANIZATION DEVELOPMENT CONSULTING SERVICES FOR THE CITY OF AMES,IOWA WHEREAS, under the City Manager's leadership, for over 20 years the City's internal organization has been committed to implementing the Excellence Through People (ETP) culture development initiative; and, WHEREAS, this initiative reinforces a values-driven culture that is dedicated to providing exceptional customer service to citizens and customers at the best price, while assuring that the employees experience an enjoyable and stimulating work environment from which personal and professional growth can occur; and, WHEREAS, since the inception of ETP in the 1990s,the City has relied heavily on current employees to help lead the initiative, and while employees performed these duties quite admirably, the assignment became more and more difficult given that the employees needed to perform their permanent work assignments at the same time; and, WHEREAS,in FY 2018/19,the City,for the first time,contracted with an outside consultant to assist with the coordination of the City's ETP efforts; and, WHEREAS,Donna Gilligan was hired to serve as the ETP Coordinator,as she has extensive experience assisting organizations with their culture development efforts; and has also contributed to the development and implementation of ETP since its inception; and, WHEREAS, because the development of the City's organization culture is a continuing journey,the City Manager's Office has identified the next steps to pursue in the City's ETP efforts; and, WHEREAS, a proposed scope of work for FY 2019/20 has been prepared with an overall contract of$70,900; and, WHEREAS,it is possible that as the year progresses,additional needs will be identified that will require change orders; and, WHEREAS,the City's Purchasing Policies and Procedures normally require a competitive bid process for the award of contracts of this nature in excess of $25,000, but because of Ms. Gilligan's extensive expertise with the City's organizational culture, it would be inefficient to competitively bid this work to others who have no prior relationship with the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the Purchasing competitive bid requirement and award of a single source contract with Donna Gilligan,in an amount not to exceed$70,900 for FY 2019/20 organizational development consulting services is hereby approved. ADOPTED THIS 13`h day of August, 2019. Diane . Voss, City Clerk John A. Haila, Mayor Introduced by: Nelson Seconded by: Gartin Voting aye: Betcher, Corrieri, Gartin, Martin,Nelson Voting nay: None Absent: Beatty-Hansen Resolution declared adopted and signed by the Mayor this 13' day of August, 2019.