Loading...
HomeMy WebLinkAbout~Master - Temporary Full-Time Position in the Finance Department RESOLUTION NO. 19-366 RESOLUTION APPROVING A TEMPORARY FULL-TIME POSITION IN THE FINANCE DEPARTMENT FOR THE CITY OF AMES,IOWA WHEREAS,as positions turn over and work processes change over time,City staff evaluates whether changes should be made to improve service and efficiency, and, WHEREAS, and upcoming retirement will create a vacancy for one of the three Account Clerk positions in the Accounting division of Finance; and, WHEREAS, after analyzing the position, it has been determined that the best option going forward will be to replace the position with a Budget Analyst and re-organize duties between the Finance Accounting and Finance Administration Divisions; and, WHEREAS,an increase in the use oftechnology and the general increase in workload as City operations have grown has resulted in higher demand for more skilled work and a reduction in the work demands for some clerical positions; and, WHEREAS, the addition of a Budget Analyst will provide budget preparation and monitoring support; and, WHEREAS, with the full implementation of the EnerGov permitting system, the duties of the Account Clerk handling account receivable will change considerably with the type of work moving from a manual processing of receipts and billing to a more automated system; and, WHEREAS, the planned retirement for one Account Clerk will take place effective November 1, 2019, and the new Budget Analyst position is needed to begin training for the upcoming budget season; and, WHEREAS, because there is an overlap in the position being eliminated and the new position,authorization by Council is required for a temporary additional full-time employee(FTE); and, WHEREAS, the overlap will also allow for completion of the transition of the EnerGov billing for building permits and an orderly re-allocation of duties across the two divisions; and, WHEREAS, the estimated cost for the overlap in positions is approximately $22,500; however,the Finance Department Secretary 1 position was vacant for approximately three months; and, WHEREAS, with the carry-over of the savings from this open position, the cost for the overlap in positions will be fully offset and will have no budget impact; and, WHEREAS, the shift in the FTE will result in small reductions in the General, Resource Recovery, and Parking Funds, and off-setting small increases in the Water, Sewer, and Electric Funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the additional full-time position in the Finance Department for the period between August 1, 2019 and November 1, 2019, is hereby approved. ADOPTED THIS 23rd day of July, 2019. cr Diane . Voss, City Clerk John A. Haila, Mayor Introduced by: Betcher Seconded by: Martin Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin Voting nay: None Absent: Nelson Resolution declared adopted and signed by the Mayor this 23rd day of July, 2019.