HomeMy WebLinkAbout~Master - Contract for CyRide Automatic Vehicle Locator (AVL)/Automatic Voice Annunciation (AVA) Passenger Information System RESOLUTION NO. 19-325
RESOLUTION AWARDING CONTRACT FOR CYRIDE AUTOMATIC VEHICLE
LOCATOR(AVL)/AUTOMATIC VOICE ANNUNCIATION (AVA) PASSENGER
INFORMATION SYSTEM
FOR THE CITY OF AMES,IOWA
WHEREAS, CyRide uses an automatic vehicle locator to provide real time bus arrival
information to passengers, and an Agreement was entered into in 2012 with NextBus to provide
AVL information to passengers with the contract expiring on June 30, 2019; and,
WHEREAS, the NextBus service has been successful and valued by customers, but the
hardware installed on the buses has become obsolete; and,
WHEREAS, CyRide has undertaken a separate initiative to provide automatic voice
annunciation(AVA) along its routes; and,
WHEREAS, CyRide is required to make route announcements to be compliant with ADA
regulations; and
WHEREAS, drivers currently announce route transfer points, but making required
announcements takes focus off the road, and by adding an AVA system, the existing bus speaker
system can automatically announce transfer points with other fixed routes and operators can focus
on driving; and,
WHEREAS, because both systems rely on GPS equipment to provide information to
customers, staff has been working to procure both systems through a single Request for Proposals
(RFP), and an RFP was issued on April 17, 2019; and,
WHEREAS,the total project budget is$950,000 and is largely funded with Iowa DOT 5310
grant allocations with funding being spread across two years in the Capital Improvement Plan(CIP);
and,
WHEREAS, four companies provided written proposals in response to the RFP and an
evaluation committee comprised of three CyRide staff members ranked the responses; and,
WHEREAS, staff is recommending award to GMV Syncromatics based on the company's
ability to meet the aggressive installation schedule,a thorough review of the hardware to be installed
on the buses, experience level of the staff, and three-year total cost; and,
WHEREAS,the Transit Board of Trustees approved the award of the AVL and AVA project
to GMV Syncromatics at its June 13, 2019, meeting.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the contract for CyRide Automatic Vehicle Locator (AVL)/Automatic Voice Annunciation
(AVA)Passenger Information System be awarded to GMV Syncromatics of Los Angeles,California,
in the amount of$941,730, contingent on Iowa DOT 5310 Contract approval for FY 2020 and
subject to concurrence with award by the Iowa DOT Office of Public Transit.
ADOPTED THIS 25"'day of June, 2019.
Diane . Voss, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Gartin
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin,Nelson
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 25t' day of June, 2019.