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HomeMy WebLinkAbout~Master - Contract Extension for 800 MHZ Trunked Radio Equipment, Pagers, and Related Equipment and Services RESOLUTION NO. 19-317 RESOLUTION APPROVING CONTRACT EXTENSION FOR 800 MHZ TRUNKED RADIO EQUIPMENT, PAGERS, AND RELATED EQUIPMENT AND SERVICES FOR CITY DEPARTMENTS FOR THE CITY OF AMES,IOWA WHEREAS,the 800 MHZ trunked radio system provides for interoperable communication between City work groups and departments,as well as with the Story County Sheriff's Office,Iowa State University, Mary Greeley Medical Center, and all Story County emergency responders; and, WHEREAS, on July 17, 2018, the Council awarded a one-year contract extension to Electronic Engineering Company for 800 MHZ trunked radio equipment, pagers, and related equipment and services for City departments; and, WHEREAS, the contract provides for lease of general radio equipment, law enforcement equipment, equipment installation and maintenance, and paging equipment and services through June 30, 2019; and, WHEREAS, the agreement allowed City departments to continue to receive radio services provided locally by Electronic Engineering Company; and, WHEREAS, radio equipment furnished under the contract includes portable and vehicle radios,base station radios,and specialized law enforcement communication equipment,and the City currently has approximately 398 radios leased and 20 radios with only a tower fee previously purchased under this contract; and, WHEREAS, the City also has two pagers for Information Services, and will continue to maintain the pricing and availability of pagers on this contract for unexpected needs; and, WHEREAS, in December 2018, the City joined with Story County, Iowa State University and the Story County 911 Board to form StoryComm for the purpose of purchasing and building a new radio system; and, WHEREAS, until a new radio system is constructed and implemented, continuation of the current radio contract is in the best interest of the City and expects this to be the final year for the 800 MHz radio system since the City,as part of StoryComm,will transition to the P25 radio system; and, WHEREAS,the contract extension with Electronic Engineering Co.is for one year beginning July 1, 2019, and ending June 30, 2020, and prices under the contract reflect a $6.00 per month public safety radio and$4.00 per month non-public safety radio increase in the tower fee; and, WHEREAS,with 418 radios on the system,the total cost increase in the towner fee will be $23,736 across all City departments and all other equipment prices will remain unchanged from the current contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the contract extension with Electronic Engineering Company of Ames, Iowa, to provide 800 MHZ trunked radio equipment, pagers, and related equipment and services for City departments from July 1, 2019, through June 30, 2020, is hereby approved. ADOPTED THIS 25'day of June, 2019. Diane Voss, City Clerk John A. Haila, Mayor Introduced by: Corrieri Seconded by: Gartin Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin,Nelson Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 25t' day of June, 2019.