Loading...
HomeMy WebLinkAbout~Master - Awarding Contract for the Power Plant SCADA System RESOLUTION NO. 19-311 RESOLUTION APPROVING WAIVER OF CITY'S PURCHASING POLICY REQUIREMENT FOR FORMAL BIDDING PROCEDURES AND AWARDING CONTRACT FOR THE POWER PLANT SCADA SYSTEM MONARCH SUPPORT SERVICE FOR THE CITY OF AMES WHEREAS, Electric Services uses a Supervisory Control and Data Acquisition(SCADA) System to monitor status and to control power flows, electric generation, interconnections to neighboring utilities, distribution, and transmission; and, WHEREAS,data from the SCADA are also used as the basis for billing energy transactions; and, WHEREAS, the existing SCADA system was installed in 2000 and had routine software updates in 2002,2003,2009,and 2013; and in 2008 and 2015,the hardware,operating system, and software were all upgraded; and, WHEREAS,an annual software update was then performed in 2016;the SCADA system was supplied and is supported by Open Systems International,Inc.,(OSI)from Medina,Minnesota,and the software is based on Microsoft".NET"technology; and, WHEREAS, advancements have continued to be made to the software to meet changing industry standards and regulations, and the City has historically entered into a support services agreement with OSI to keep pace with those changes and to provide maintenance services at a reasonable price; and, WHEREAS, OSI provides these services at various levels, and the primary reasons to continue the support service at a Diamond level are for reliability and maintainability; and, WHEREAS,the proposed Diamond Support Plan not only provides 24/7 support for the OSI products and software, but also provides an annual software upgrade along with access to online training typically two times per month; and, WHEREAS, staff has looked at downgrading to the Gold Support Plan which provides all benefits as the Diamond Support Plan except the annual software upgrade, and staff believes a software upgrade is only needed every other year so options were explored with OSI to switch between the Gold Support Plan and the Diamond Support Plan every other year in order to take advantage of the reduced cost for the software upgrade; and, WHEREAS,OSI has agreed to switching between Support Plans every other year as long as the City enters into a three-year Agreement with OSI providing an additional discount to extend the Agreement for three years; and, WHEREAS,this requires a single-source purchasing arrangement with the current SCADA software supplier, which is why a waiver of the City's Purchasing Policy requirement for formal bidding procedures is also needed; and, WHEREAS, staff requested that the City Council waive the City's Purchasing Policy requiring formal competitive bids, and award a contract to Open Systems International, Inc., from Medina, Minnesota, in the amount of$184,632,billable annually, for the three-year commitment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that waiver of the City's Purchasing Policy requiring formal competitive bids is hereby approved, and the award of contract to Open Systems International, Inc., from Medina, Minnesota, for the Monarch Support(Gold/Diamond/Gold) for three-year for SCADA in the amount of$184, 632 is hereby further approved. ADOPTED THIS 25nd day of June, 2019. Diane R. Voss, City Clerk John . Haila, Mayor Introduced by: Corrieri Seconded by: Gartin Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin,Nelson Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 25nd day of June, 2019.