Loading...
HomeMy WebLinkAbout~Master - Payment to Iowa State University to Purchase a New Radio System RESOLUTION NO. 19-302 RESOLUTION APPROVING PAYMENT TO IOWA STATE UNIVERSITY TO PURCHASE A NEW RADIO SYSTEM FOR THE CITY OF AMES,IOWA WHEREAS,for several year's City staff have been working to replace the existing and aging voice radio system that serves all City departments and most of the public entity radio users in Story County, including all emergency responders; and, WHEREAS, in December 2018, the Council authorized the City's participation in StoryComm, and entity created by a 28E Agreement with Iowa State University, Story County,and the Story County 911 Service Board to own and operate a new radio system; and, WHEREAS,as part of that Agreement,Iowa States University's Procurement Services was delegated the task of developing an RFP, implementing a purchasing process, and negotiating a purchase contract; and, WHEREAS, in February of 2019, Council authorized the City's representative on the StoryComm Board to move forward on a contract with RACOM Corp. for a new radio system"if the terms and conditions of the contract remain within performance and financial expectation,"and in May 2019, StoryComm entered into a contract with RACOM Corp.; and, WHEREAS, the contract with RACOM Corp. covers construction of the radio system infrastructure(towers,tower equipment,radio consoles for the Communication Center,and similar equipment) and the purchase of the radios; and, WHEREAS, Iowa State University agreed to serve as the fiscal agent for StoryComm and is preparing an Agreement for consideration by the StoryComm Board; and, WHEREAS,in the role of fiscal agent,Iowa State University will receive invoices on behalf of StoryComm,pay those invoices, and then rebill the participating agencies for their share of the costs; and, WHEREAS, City staff anticipates that Iowa State University will serve in this role into the future and they will charge a fee for these services, and their initial proposal appears to be fair and equitable with a reasonable hourly rate,a not-to-exceed cap,and a processing fee that will eventually be passed on to radio subscribers, and until this Agreement is finalized, StoryComm is using Iowa State University's accounting services on an interim basis; and, WHEREAS, due to the interim nature of this accounting relationship, staff is requesting approval for the first radio payment to be made to Iowa State University, and once StoryComm reaches a final agreement on accounting terms, these payments will be made pursuant to existing City purchasing policies and the final Agreement for StoryComm accounting services; and, WHEREAS,the RACOM contract provides that the first invoices are due at,or shortly after, contract signing and the first invoices have arrived at Iowa State University with the City's share being $182,776 for infrastructure and$166,329 for radios, for a total of$349,105. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the payment of $349,105 to Iowa State University to meet the City's current StoryComm obligation under the radio system contract with RACOM Corp., is hereby approved. ADOPTED THIS 25"'day of June, 2019. cr Diane . Voss, City Clerk John A. Haila, Mayor Introduced by: Corrieri Seconded by: Gartin Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin,Nelson Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 25t' day of June, 2019.