HomeMy WebLinkAbout~Master - Authorizing the City's StoryComm Representative to Vote to Approve Contract RESOLUTION NO. 19-183
RESOLUTION AUTHORIZING THE CITY'S STORYCOMM REPRESENTATIVE TO
VOTE TO APPROVE A CONTRACT WITH RACOM
FOR THE CITY OF AMES
WHEREAS, for several year's,City staff has been working to replace the aging voice radio
system that serves all City departments and most of the public entity radio users, including
emergency responders, in Story County; and,
WHEREAS, after review and presentation to the City Council in March 2019, StoryComm
authorized ISU's Procurement Services to issue a Letter of Intent to Contract to RACOM of
Marshalltown to construct a new radio system in Story County and to negotiate a contract to
accomplish that purpose; and,
WHEREAS, RACOM has proposed a five tower site permanent system that will meet the
coverage requirements established in the RFP and will exceed those requirements within the City
and on the ISU campus; and
WHEREAS, the new radio system will meet the standards of a public safety grade P25 and
the permanent system will take 18 to 24 months to build out; and,
WHEREAS, because the current radio vendor will be eliminating the radio system that is
currently being used at the end of the next fiscal year, RACOM has also proposed a temporary,
transitional, radio system based on a four tower arrangement that will help until the permanent
system can be placed; and,
WHEREAS,based on the cost projections provided by Mission Critical Partners(MCP),the
FY2018-2019 CIP included $1,000,000 to fund the radio system infrastructure and the FY 2019-
2020 CIP includes an additional$1,750,000 to complete the funding of the radio infrastructure and
to purchase new radios; and,
WHEREAS, the City's estimated portion of these costs are as follows: Infrastructure
$1,285,638;Radio Consoles$369,974; Contigency$100,000; MCP Phase 3 $146,998; 296 radios;
$665,317, for a total of$2,567,927; and,
WHEREAS, the contract will require StoryComm to pay for certain operational costs over
the 15 year anticipated life cycle of the new radio system and these costs involve infrastructure
licensing, infrastructure maintenance, leases and support costs for tower sites; and,
WHEREAS, in addition to the RACOM costs, there will be expenses associated with the
operation of StoryComm and those expenses include legal fees, accounting services,banking fees,
and insurance; and,
WHEREAS, the annual costs of operations will be allocated based on a per-radio cost,
commonly referred to a "Tower Fee" and this is estimated at $21.67 per month/per radio and all
other costs are estimated at an additional $17.00 per month for a total of$38.67; and,
WHEREAS, the terms and conditions of the contract include performance, coverage and
service guarantees,high quality equipment both for the infrastructure and the individual radios,very
favorable equipment and radio pricing with discounts that will be extended to all public entities in
Story County who might use the system, appropriate support and training for radio users and
dispatchers, and long-term guarantees on service and costs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the City's StoryComm representative is authorized to vote to approve the contract with RACOM
for a radio vendor should the final contract be in line with performance and financial expectations.
ADOPTED THIS 23rd day of April, 2019.
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Diane R. Voss, City Clerk John . Haila, Mayor
Introduced by: Betcher
Seconded by: Corrieri
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin,Nelson
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 23' day of April, 2019.