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HomeMy WebLinkAbout~Master - Authorizing the City's StoryComm Representative to approve the Recommendation for a Radio Vendor RESOLUTION NO. 19-059 RESOLUTION AUTHORIZING THE CITY'S STORYCOMM REPRESENTATIVE TO APPROVE THE RECOMMENDATION FOR A RADIO VENDOR FOR THE CITY OF AMES WHEREAS,after a competitive bidding process that included City representatives,the Story County 911 Board entered into a contract with Mission Critical Partners(MCP)of Port Matilda,PA, for a radio system needs analysis study; and, WHEREAS, Mission Critical Partners delivered a final report on the radio study, which called for the complete replacement of the existing radio system with a new system based on current radio technology and standards; and, WHEREAS, the report also recommended using an opportunity to join one of the larger existing or developing radio systems in Iowa as that would facilitate interoperable communications with surrounding counties, state entities, and others who might provide support in emergency situations; and, WHEREAS, in February 2018,the City of Ames, Story County, Iowa State University, and the Story County 911 Board entered into a 28E Intergovernmental Agreement to retain MCP for a second phase of the radio project and to equally share the costs for those services; and, WHEREAS, the committees determined that a purchasing process should proceed through Iowa State University's Purchasing Department; and, WHEREAS, a Request for Proposals for the country-wide radio system was issued by Iowa State University and responses were received on November 30, 2018; and, WHEREAS,as the project developed,the 28E Agreement agencies agreed to enter into anew 28E Agreement to create StoryComm; and, WHEREAS, StoryComm is governed by a Board of Directors that includes one voting member each from the City of Ames,Story County,Iowa State University,and the Story County 911 Board being represented by three non-voting members; and, WHEREAS, MCP, Iowa State University Purchasing, and the Working Committee have completed a comprehensive review of the responses to the Request for Proposals; and, WHEREAS, in March 2019, MCP, Iowa State University Purchasing, and the Working Committee will meet with StoryComm and,through ISU Purchasing, and make a recommendation for a vendor for a new radio system; and, WHEREAS, the City's StoryComm representative, Assistant City Manager Bob Kindred, is seeking approval to authorize him to act on ISU's Purchasing Department's recommendation to issue a Letter of Intent to negotiate a contract; and, WHEREAS,Mr.Kindred would return to Council to present details of the final contract for approval before authorizing StoryComm to complete the agreement with the vendor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that Assistant City Manager Bob Kindred is authorized to service as the City's StoryComm Representative to approve a recommendation for a radio vendor as long as the recommendation is in line with the City's performance and financial expectations is hereby approved. ADOPTED THIS 26th day of February, 2019. _ U - ` ILW)h - UY-�- Diane R. Voss, City Clerk John . Haila, Mayor Introduced by: Gartin Seconded by: Beatty-Hansen Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin,Nelson Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 26th day of February, 2019.