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HomeMy WebLinkAbout~Master - 28E Agreement to form "StoryComm" RESOLUTION NO. 19-004 RESOLUTION APPROVING 28E AGREEMENT BETWEEN THE CITY OF AMES, STORY COUNTY,IOWA STATE UNIVERSITY,AND STORY COUNTY 9-1-1 SERVICE BOARD TO FORM"STORYCOMM" FOR THE CITY OF AMES WHEREAS, the radio and paging system currently used by all City departments, including Police and Fire,no longer meets the need of the users and needs to be replaced; and, WHEREAS, the same radio system is used County-wide and has afforded public safety and public service users with a level of"interoperability"(ability to communicate between different entities) that has been beneficial; and, WHEREAS, in 2017, recognizing the concerns of the radio users throughout the County, the Story County 911 Service Board contracted with Mission Critical Partners(MCP), a radio consultant, for an interoperable communications system needs analysis; and, WHEREAS,Mission Critical Partners final report called for replacement ofthe current radio and paging system; and, WHEREAS,in January 2018,the City joined the 911 Board,Iowa State University,and Story County to extend Mission Critical Partners contract to help develop and design a functional interoperable communications system;to assist in the preparation of comprehensive specification documents for that system; to assist in the preparation, solicitation, and review of proposals; and to negotiate a contract agreement with the successful vendor; and, WHEREAS,in October 2018,a Request for Proposals was issued through Iowa State University, and two responses were received from two vendors, where review of those responses is currently underway; and, WHEREAS, the new radio system will coordinate with one of two existing regional and statewide radio systems; however,the equipment and towers that serve Ames and other Story County users will be owned by the local users; and, WHEREAS,to facilitate the purchase of the new system and its on-going operation, the City, Iowa State University,Story County,and the Story County 911 Service Board propose the formation of a new entity to be known as StoryComm; and, WHEREAS,an intergovernmental Agreement(28E Agreement)to achieve that goal has been drafted,reviewed by the attorneys from all four entities, and submitted for approvals; and, WHEREAS, important elements of the 28E Agreement include the following: 1. StoryComm's purpose would be to purchase equipment,services,and possibly land,that would serve as the backbone of the new radio and paging system and to operate that system for the benefit of the agencies involved. 2. StoryComm would be governed by a Board of Directors comprised ofthree voting members,one each from the City, Iowa State University, and Story County. The Story County 911 Service Board would be represented by three non-voting ex officio members. All decisions made by the StoryComm would require a unanimous vote of the directors. StoryComm would establish a budget and other operating procedures. The 28E Agreement provides that purchasing would proceed through Iowa State University's processes. 3. The cost for the infrastructure would be shared equally by the City,Iowa State University,and Story County. Infrastructure generally includes items such as towers,base stations, antennas, radio and network management software, radio core equipment, backhaul equipment, power stations,and licenses.It does not include individual radios or pagers.The cost for the purchase and maintenance of those items would be the responsibility of each agency. The City's portion of the infrastructure costs and new radios will be funded through a Capital Improvements Plan proj ect. 4. On-going costs for maintenance and replacement of the system would be shared by users of the system,including the other public safety and public service agencies throughout the County that would benefit from use of the system but who are not party to the 28E Agreement. The 911 Board would contribute to the on-going costs as part of its emergency response mission. The City's portion of on-going costs will be dispersed throughout the City Budget based on the number of radios in each department. The cost should be similar to the annual radio rental and towers fees paid by each department for the current system. WHEREAS,in order to determine the City's final costs for the new system,the Mission Critical Partners consultant and Iowa State University staffneed to negotiate the best possible costs and systems with the two vendors; and, WHEREAS,the negotiation process can only occur after the 28E Agreement is approved by all four parties,and Story County and the Story County 911 Service Board have already approved the 28E Agreement. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the 28E Agreement with Story County,Iowa State University,and the Story County 911 Service Board to form StoryComm for the purpose of establishing and operating a new interoperable communication system is hereby approved. ADOPTED THIS 8'day of January,2019. �A I JfAil Diane. Voss, City Clerk Jo ai a, Ma r Introduced by: Nelson Seconded by: Beatty-Hansen Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin,Nelson Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 8"day of January,2019.