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HomeMy WebLinkAbout~Master - Reimbursement to JCorp, Inc. for 321 State Ave RFP in the amount of $293.10 RESOLUTION NO. 18-664 RESOLUTION APPROVING REIMBURSEMENT TO JCORP FOR THE AMOUNT OF THE PLAN USED IN REGARDS TO THE 321 STATE AVENUE RFP FOR THE CITY OF AMES WHEREAS, the City issued a request for proposals (RFP) in the Spring of 2017 to solicit interest in a development partnership for the City's property at 321 State Avenue; and, WHEREAS,the RFP outlined the City's development interests, developer obligations, and City funding assistance; and, WHEREAS, the City intended to financially assist in the development of the site with the donation of the land and use of CDBG funding for the construction of infrastructure; and, WHEREAS,the RFP indicated the developer's responsibility would include costs related to the preparation of all subdivision and improvement plans for development of the site; and, WHEREAS, JCorp, Inc. submitted the only response to the RFP, and City Council first reviewed the proposal at its June 13, 2018, meeting and determined the initial proposal was not workable due to cost, but was interested in alternative plans; and, WHEREAS, at the July 11, 2018 meeting,the City Council reviewed an alternative design provided by JCorp and staff discussed the overall layout and the presumed financial gap related to the funding identified in the RFP and the cost estimates provided by the developer for the revised plan; and, WHEREAS, the City Council directed staff to proceed with negotiating a Development Agreement with JCorp for a plan that included 35-37 homes as the first phase, despite known concerns about the cost estimates for the project; and, WHEREAS, with the direction from City Council to negotiate a Development Agreement consistent with the RFP and the concept presented in July, staff began to work with the developer on the language of an Agreement that included a stated cap on the City's financial involvement of the project; and, WHEREAS, the draft agreement included language requiring that any costs exceeding the agreed-upon amount of City funding highlighted in the RFP would be the responsibility of the developer; and, WHEREAS, it became clear to staff and the developer that without specific plans and a construction bid for the project, the overall costs would be unknown and a risk for the developer; and, WHEREAS, through conversations with the developer and email correspondence, it was determined that rather than ask City Council to fund engineering work for public improvement plants, JCorp would work with Fox Engineering to prepare subdivision plans that included public improvement plans; and, WHEREAS, staff received plans from Fox Engineering and worked to prepare plans and specifications,and the City Manager's recommendation on proceeding with plans and specifications noted at that time was that work by JCorp and Fox Engineering had been at risk while continuing to negotiate a development agreement; and, WHEREAS, the contract for public improvement construction was not awarded and the process of negotiating a Development Agreement ended in January 2018; and, WHEREAS,at that time Duane Jensen,on behalf of JCorp,asked if there was an opportunity for reimbursement of costs expended in the RFP process. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that reimbursement to JCorp for the amount of the plan that was used to create the vertical profile for the Tripp Street Extension,which is $293.10, is hereby approved. ADOPTED THIS 18th day of December, 2018. Diane R. Voss, City Clerk John . Haila, Mayor Introduced by: Betcher Seconded by: Beatty-Hansen Voting aye: Beatty-Hansen, Betcher, Corrieri,Nelson Voting nay: Gartin, Martin Absent: None Resolution declared adopted and signed by the Mayor this 18th day of December, 2018.