HomeMy WebLinkAbout~Master - Waiver of City's Purchasing Policy Requirement for Formal Bidding Procedures and Awarding Sole-Source Contract for the Power Plant SCADA System RESOLUTION NO. 18-305
RESOLUTION APPROVING WAIVER OF CITY'S PURCHASING POLICY
REQUIREMENT FOR FORMAL BIDDING PROCEDURES AND AWARDING SOLE-
SOURCE CONTRACT FOR THE POWER PLANT SCADA SYSTEM
MONARCH DIAMOND SUPPORT SERVICE
FOR THE CITY OF AMES
WHEREAS, Electric Services uses a Supervisory Control and Data Acquisition(SCADA)
System to monitor status and to control power flows, electric generation, interconnections to
neighboring utilities, distribution, and transmission; and,
WHEREAS,data from the SCADA are also used as the basis for billing energy transactions;
and,
WHEREAS, the existing SCADA system was installed in 2000 and had routine software
updates in 2002,2003,2009,and 2013; and in 2008 and 2015,the hardware,operating system, and
software were all upgraded; and,
WHEREAS,an annual software update was then performed in 2016;the SCADA system was
supplied and is supported by Open Systems International,Inc.,(OSI)from Medina,Minnesota,and
the software is based on Microsoft".NET"technology; and,
WHEREAS, advancements have continued to be made to the software to meet changing
industry standards and regulations, and the City has historically entered into a support services
agreement with OSI to keep pace with those changes and to provide maintenance services at a
reasonable price; and,
WHEREAS, OSI provides these services at various levels, and the primary reasons to
continue the support service at a Diamond level are for reliability and maintainability; and,
WHEREAS,the proposed Diamond Support Plan not only provides 24/7 support for the OSI
products and software, but also provides an annual software upgrade; and,
WHEREAS, continuing our existing Diamond Support Plan with OSI is the most practical
and cost-effective way to meet the new system requirements while gaining more functionality and
security; and,
WHEREAS,this requires a single-source purchasing arrangement with the current SCADA
software supplier, which is why a waiver of the City's Purchasing Policy requirement for formal
bidding procedures is also needed; and,
WHEREAS, staff requested that the City Council waive the City's Purchasing Policy
requiring formal competitive bids, and award a contract to Open Systems International, Inc., from
Medina, Minnesota, for the Monarch Diamond Support for SCADA in the amount of$102,513.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that waiver of the City's Purchasing Policy requiring formal competitive bids is hereby approved,
and the award of contract to Open Systems International, Inc., from Medina, Minnesota, for the
Monarch Diamond Support for SCADA in the amount of$102, 513 is hereby further approved.
ADOPTED THIS 22nd day of May, 2018.
�a
Diane R. Voss, City Clerk John . Haila, Mayor
Introduced by: Betcher
Seconded by: Gartin
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin,Nelson
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 22nd day of May, 2018.