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HomeMy WebLinkAbout~Master - Contract with Eide Bailly, LLP to audit City's financial statements for FY ending June 30, 2018 RESOLUTION NO. 18-291 RESOLUTION APPROVING AGREEMENT FOR AUDITING SERVICES FOR THE CITY OF AMES, IOWA WHEREAS,Eide Bailly,LLP,has provided financial audit services for the City since the fiscal year that ended June 30,2003, and the current Agreement ended with the fiscal year 2017 audit;and, WHEREAS,the City is seeking services to audit the financial statements for the fiscal year that ended June 30,2018,with an option of auditing the financial statements for the subsequent four fiscal years; and, WHEREAS, on March 22, 2018, the City solicited a Request for Proposal (RFP) to seven accounting firms and three bid service firms and received responses from five firms; and, WHEREAS,the RFP was for professional auditing services for the fiscal year ending June 30, 2018, with an option to extend the contract for each of the four subsequent fiscal years; and, WHEREAS, an evaluation committee comprised of City staff members from the Finance Department independently evaluated and ranked the proposals based on the matrix provided in the RFP,and each firm first had to meet four mandatory elements: 1)the firm is independent and licensed to practice in Iowa; 2) the firm has no conflict of interest with the City; 3) the firm adhered to the instructions for preparation of the proposal; and 4)the firm submits a copy of its last external quality control review report and the firm has a record of quality audit work; and, WHEREAS, all of the firms met the mandatory requirements and were then evaluated for technical qualifications,representing 75%of the overall score and proposed costs accounted for 25%; the score of each criterion was based on a scale of I to 10 and then assigned a corresponding weight factor; and the maximum possible score was 1000; and, WHEREAS, based on an unanimous decision by the evaluation team, Eide Bailly LLP, Dubuque, IA, has been determined the best value to the City, and City personnel has been satisfied with the work Eide Bailly LLP has performed for the City for the past 15 years. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that an Agreement with Eide Bailly, LLP, to professionally audit the City's financial statements for the fiscal year ending June 30, 2018, with the option of auditing the financial statements for each of the four subsequent fiscal years, is hereby approved. ADOPTED THIS 22°d day of May, 2018. )A4j4/" Diane . Voss, City Clerk John aAa-, Ma or Introduced by: Betcher Seconded by: Gartin Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin,Nelson Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 22"d day of May, 2018.