HomeMy WebLinkAbout~Master - Contract with Advantage preservation for Newspaper Digitization at Library RESOLUTION NO. 18-269
RESOLUTION APPROVING CONTRACT FOR
NEWSPAPER DIGITIZATION SERVICES
AT THE PUBLIC LIBRARY
FOR THE CITY OF AMES
WHEREAS, for several years, the Public Library has been seeking to enhance customer
services by making a digital archive of local newspapers that may be searched from inside the
Library as well as remotely; and,
WHEREAS,this service is now available through The Advantage Companies,LLC,of Cedar
Rapids, Iowa; and,
WHEREAS, The Advantage Companies holds a contract with the State of Iowa, which
allows access to the film for the purposes of digitization and is the only firm that has copyright
authorization from the Ames Tribune; and,
WHEREAS, a Resolution was unanimously adopted by the Library Board of Trustees
recommending that the City Council approve the purchase of the digitization services from The
Advantage Preservation Companies of Cedar Rapids, Iowa, in an amount not to exceed $68,400
using funds from the 2017/18 and 2018/19 Memoranda of Understanding with the Ames Public
Library Friends Foundation (APLFF) and unrestricted donations; and,
WHEREAS, Advantage offers to scan, index, and create a searchable database of Ames
newspaper pages from 1877 through 1988 in the current fiscal year for $33,575; and from 1989
through June 2016 in fiscal year 2018/19 for $34,075.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the contract with The Advantage Preservation Companies,LLC, of Cedar Rapids, Iowa, in the
amount of$67,650, using private funding from the APLFF and unrestricted donations, is hereby
approved.
ADOPTED this 8tn day of May, 2018.
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Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Beatty-Hansen
Seconded by: Gartin
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin,Nelson
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 8th day of May, 2018.