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HomeMy WebLinkAbout~Master - Contract for Transformer Repairs for Electric Services Department RESOLUTION NO. 18-082 RESOLUTION WAIVING PURCHASING POLICY REQUIREMENT FOR COMPETITIVE BIDDING,AND AWARDING CONTRACT FOR TRANSFORMER REPAIRS FOR ELECTRIC SERVICES FOR THE CITY OF AMES WHEREAS, Electric Services staff has made several unsuccessful attempts to repair leaks on two transformers using industry accepted methods; Electric Services staff is now at a point where the transformer's gaskets and seals need to be changed out in order for the leaks to stop; and, WHEREAS, these repairs are considered specialized, so the transformers must be repaired by a company who has the expertise to perform them; and, WHEREAS, staff contacted Jordan Transformer that is the industry leader in providing these specialized repairs on large transformers; and, WHEREAS, Council should note that Jordan Transformer is the company that is usually sub- contracted by other transformer vendors to perform this same work; an additional benefit of using Jordan Transformer is because one of the transformers has a PCB level of 12ppm which requires special handling and disposal; and, WHEREAS, Electric Services has a narrow window within which these transformers can be repaired; and, WHEREAS, one of the transformers must be repaired during the Power Plant's spring outage on Unit No. 8, which is scheduled from March 31 to April 15; the second one should be repaired before the high summer energy demands occur at the substations, and before work begins on the Top-O-Hollow Substation in the fall; and, WHEREAS, by contracting with one company to perform both repairs, one after the other, this will reduce the costs of pre-repair staging and the post-repair cleanup of the tanker truck after the oil of the PCB affected transformer is removed; and, WHEREAS, staff is requesting that the City Council waive the City's purchasing policies requiring competitive bids, and award these transformer repairs to Jordan Transformer, LLC, of Jordan, Minnesota, in the amount of$66,209.46 (inclusive of Iowa sales tax); and, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that waiver of the purchasing policy requirement for competitive bidding for the Transformer Repairs for Electric Services is hereby approved, and award of contract to Jordan Transformer, LLC, of Jordan, Minnesota, in the amount of$66,209.46 is hereby further approved. ADOPTED THIS 27" day of February, 2018. 'Ar Diane R. Voss, City Clerk John . Haila, Mayor Introduced by: Gartin Seconded by: Beatty-Hansen Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin,Nelson Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 27' day of February, 2018.