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HomeMy WebLinkAbout~Master - Radio Project Phase 2 Funding Agreement RESOLUTION NO. 18-073 RESOLUTION APPROVING RADIO PROJECT PHASE 2 FUNDING AGREEMENT FOR THE CITY OF AMES WHEREAS, the radios used by the City's public safety and public service personnel are in need of replacement, as technology has advanced significantly since the City acquired the current radios in the early 1990s; and, WHEREAS, the City of Ames, Story County, Iowa State University, and the Story County 911 Board have been discussing the purchase of new radios, with a goal of ensuring that the new radios are interoperable among the various agencies; and, WHEREAS, as an initial step in this process, in September 2017 after a competitive bidding process, the Story County 911 Board entered into a contract with a consulting firm, Mission Critical Partners (MCP) of Port Matilda, Pennsylvania, for a radio system needs analysis study for all public agencies in Story County; and, WHEREAS, MCP delivered a final report on that study in December 2017, and the report was accepted by the 911 Board; and, WHEREAS, the report called for the replacement of the current radio system with a new system by joining one of the existing or developing regional radio systems in Iowa; and, WHEREAS, the report also encouraged that the next phase of the process proceed as quickly as possible to take advantage of the competitive environment that currently exists; and, WHEREAS, MCP put forth a proposal dated January 16, 2018, for Radio Communications Procurement Support; and, WHEREAS, the MCP proposal calls for an all-inclusive fixed fee of $134,924 for these services. The City of Ames, Story County, Iowa State University and the Story County 911 Board propose to enter into a Memorandum of Agreement to bring together the resources of these agencies to fund the professional services provided by Mission Critical Partners; and, WHEREAS, the four parties will each pay one fourth of MCP's fee, bringing the City's share to $33,731; that amount is included in the 2017/18 Adjusted Budget that will be considered by Council; and, WHEREAS, payment to MCP will be made through the 911 Board; any cost savings realized during the term of the agreement will be shared equally by the parties, and any additional costs must be agreed to by all parties in advance of any obligation to pay those costs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that authorization to execute the proposed Memorandum of Agreement with Story County, Iowa State University, and the Story County 911 Board to fund the professional services agreement with Mission Critical Partners of Port Matilda, Pennsylvania, is hereby approved. ADOPTED THIS 13th day of February, 2018. Diane R Voss, City Clerk John . Haila, Mayor Introduced by: Betcher Seconded by: Corrieri Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Martin,Nelson Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 13th day of February, 2018.